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Archival Description Headings and References August 1011, 2007, 8:30 to 4:30 (both days) Saskatoon; University of Saskatchewan Main Library, Room 50.12 (Glenna Moss Center for Teaching Effectiveness)
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How to fill out archival description headings and
How to fill out archival description headings and:
01
Start by gathering all relevant information about the document or collection that you are describing. This includes details such as the title, creator, dates, and extent.
02
Decide on the appropriate level of description based on the scope of the collection. This could be a general description for a whole collection or more detailed descriptions for individual items within the collection.
03
Follow the standardized format and structure for archival description, such as the International Standard for Archival Description (ISAD(G)) or the Rules for Archival Description (RAD). This will ensure consistency and make it easier for others to understand and access the information.
04
Begin with the archival description headings, which typically include elements like "Title" (or "Name"), "Creator," "Dates," "Extent," and "Abstract" (or "Scope and content"). Fill in each heading with the relevant information based on your research.
05
Provide additional information under appropriate headings, such as "Biographical or Historical Note" for the creator's background, "Arrangement" for details about the organization of the collection, and "Access Points" for keywords or subjects related to the material.
Who needs archival description headings and:
01
Researchers and scholars: Archival description headings help researchers locate and access relevant materials for their studies. Detailed descriptions provide valuable information about the content, context, and provenance of the documents, aiding in their research.
02
Archivists and librarians: These professionals are responsible for organizing and maintaining archival collections. Archival description headings help them in accurately documenting and describing the materials under their care, making it easier to manage and provide access to the collections.
03
Institutions and organizations: Proper archival description headings are important for institutions and organizations to create inventories or finding aids that assist patrons in locating specific documents or collections within their archives. This helps ensure the efficient discovery and retrieval of archival materials.
In conclusion, filling out archival description headings involves gathering relevant information, following standardized formats, and providing comprehensive details about the document or collection. Archivists, researchers, and institutions all benefit from properly filled out archival description headings as they facilitate access, organization, and management of archival materials.
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What is archival description headings?
Archival description headings are standardized terms used to describe the content of archival materials.
Who is required to file archival description headings?
Archivists or records managers are typically responsible for filing archival description headings.
How to fill out archival description headings?
Archival description headings can be filled out by providing relevant information about the contents of the archival materials using standardized terms.
What is the purpose of archival description headings?
The purpose of archival description headings is to facilitate the organization, retrieval, and access to archival materials.
What information must be reported on archival description headings?
Information such as title, creator, date, and subject of the archival materials must be reported on archival description headings.
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