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CITY OF EL PASO, TEXAS AGENDA ITEM DEPARTMENT HEADS SUMMARY FORM DEPARTMENT: City Development Department AGENDA DATE: October 29, 2013, Consent Agenda CONTACT PERSON NAME AND PHONE NUMBER: Shari White,

How to fill out a resolution that form

How to fill out a resolution form?

1. Review the purpose of the resolution form: Before filling out the form, familiarize yourself with the purpose and requirements of the resolution. Understand the specific issue or decision that needs to be addressed and determine if a resolution is the appropriate method for addressing it.
2. Gather necessary information: Collect all the relevant details and information related to the resolution. This may include names, dates, and any supporting evidence or documentation that will strengthen the resolution's validity and effectiveness.
3. Identify the resolution template: Determine if there is a specific template or format provided for filling out the resolution form. Some organizations or institutions may have pre-designed forms that need to be used. If not, create a clear and concise format for your resolution that includes sections such as the title, purpose, background, and proposed solutions.
4. Provide a concise title: Choose a title that clearly represents the subject of the resolution. It should be informative and capture the essence of what the resolution aims to achieve.
5. State the purpose: Begin the resolution by clearly stating its purpose. Specify the problem, issue, or decision that needs to be resolved. Make sure the purpose is easily understood by all readers.
6. Include background information: Provide relevant background details or context that support the purpose of the resolution. This could include previous discussions, events, or any facts and figures that strengthen the need for the resolution.
7. Propose solutions or actions: Outline the specific solutions or actions that need to be taken to address the issue at hand. Be clear, detailed, and concise in describing the proposed course of action.
8. Seek support: If necessary, include a section in the resolution form where other individuals or groups can show their support or endorse the resolution. This can add credibility and strength to the resolution.
9. Review and proofread: Before finalizing the resolution, carefully review and proofread the content to ensure clarity, accuracy, and cohesiveness. Check for any grammatical or spelling errors and make necessary revisions.
10. Obtain necessary signatures or approvals: Depending on the organization or institution, resolutions may require signatures or approvals from designated individuals or governing bodies. Make sure to follow the proper procedure to obtain the necessary endorsements before submitting the resolution.

Who needs a resolution form?

1. Organizational boards and committees: Many organizations, such as businesses, non-profit groups, or government bodies, may need to develop resolutions to make important decisions or address issues that affect the organization as a whole.
2. Government entities: Local, state, or national governments often use resolution forms to pass laws, regulations, or policies. Resolutions in government bodies aim to establish guidelines, make formal decisions, or express a collective stance on various matters.
3. Community and homeowner associations: These associations may utilize resolution forms to address community concerns, establish rules and regulations, or decide on matters affecting the residents.
4. Educational institutions: Schools, colleges, or universities may require resolution forms for decision-making processes related to policies, curriculum changes, or disciplinary actions.
5. Professional bodies: Professional associations or organizations may utilize resolution forms during meetings or conferences to address issues or propose changes that affect their members or industry as a whole.

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