Get the free Dept Heads Agenda Memo.doc

CITY OF EL PASO, TEXAS AGENDA ITEM DEPARTMENT HEADS SUMMARY FORM DEPARTMENT: Development Services Department AGENDA DATE: Consent Agenda: March 3, 2009, CONTACT PERSON/PHONE: Philip Time, 5414635

How to fill out dept heads agenda memodoc

How to Fill Out Dept Heads Agenda Memodoc:

1. Start by opening a new document or template specifically designed for department heads' agenda memos.
2. Begin by entering the date at the top of the document. This should reflect the date the memo is being created.
3. Include the department head's name and position as the sender of the memo. This information ensures that the memo is coming from a credible source.
4. Clearly state the purpose of the memo in the subject line. For example, "Agenda for Department Heads Meeting on [Date]."
5. The body of the memo should include a clear and concise agenda for the upcoming department heads' meeting. Make sure to outline the topics that will be discussed during the meeting and any specific actions or decisions that need to be made.
6. It's important to prioritize the agenda items to ensure that the most critical topics are discussed first. This helps to manage the time effectively during the meeting.
7. Provide sufficient details and background information for each agenda item. This ensures that all attendees can prepare adequately and understand the context of each item.
8. Consider including any relevant attachments, such as reports or documents, that need to be reviewed or discussed during the meeting. Make sure to reference these attachments in the agenda.
9. If there are any time constraints for individual agenda items, indicate the allotted time for each item. This helps to manage the meeting's duration and ensure that all topics are covered.
10. Lastly, include the date, time, and location of the department heads' meeting at the end of the memo. This allows attendees to add the event to their calendars and ensures that everyone knows where to go.

Who Needs Dept Heads Agenda Memodoc:

1. Department heads: The agenda memodoc is primarily created for department heads as a tool to communicate the topics and details of the upcoming meeting. It helps them stay informed, prepare for discussions, and ensure that their department's concerns or updates are included in the meeting agenda.
2. Meeting attendees: Any individuals who are invited to attend the department heads' meeting will benefit from receiving the agenda memodoc. It allows them to review the topics in advance, come prepared with necessary information or questions, and understand the purpose of the meeting.
3. Administrative staff: Administrative staff involved in organizing the department heads' meeting, such as executive assistants or secretaries, may also need the agenda memodoc. They use it to create meeting materials, distribute the agenda to attendees, and ensure that all logistics are in place for a successful meeting.

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What is dept heads agenda memodoc?

The department heads agenda memodoc is a document outlining the agenda items for a department head's meeting.

Who is required to file dept heads agenda memodoc?

Department heads are required to file the dept heads agenda memodoc.

How to fill out dept heads agenda memodoc?

Dept heads agenda memodoc can be filled out by listing the agenda items, time allocated for each item, and any additional notes or comments.

What is the purpose of dept heads agenda memodoc?

The purpose of dept heads agenda memodoc is to organize and prioritize discussion topics for department head meetings.

What information must be reported on dept heads agenda memodoc?

Dept heads agenda memodoc must include agenda items, time allocation, and any additional comments or notes.