Get the free Procurement Card Missing Receipt Form

DEPARTMENT OF ADMINISTRATION GENERAL SERVICES DIVISION STATE PROCUREMENT BUREAU God.CT.gov STEVE BULLOCK GOVERNOR MITCHELL BUILDING, ROOM 165 PO BOX 200135 STATE OF MONTANA (406) 4442575 (406) 4442529

How to fill out procurement card missing receipt

How to fill out procurement card missing receipt:

1. Contact the procurement card administrator: In case of a missing receipt, the first step is to reach out to the procurement card administrator. They will guide you on the necessary steps and provide the required forms or documents.
2. Complete a Missing Receipt Affidavit: The procurement card administrator will likely require you to fill out a Missing Receipt Affidavit form. This form typically includes details such as the date of the missing receipt, the vendor's name, the amount of the transaction, and any additional information that can help in identifying the purchase.
3. Provide supporting documentation: Along with the Missing Receipt Affidavit, you may be required to provide any supporting documentation related to the purchase. This can include emails, order confirmations, or any other evidence that verifies your transaction.
4. Approval and submission: Once you have filled out the Missing Receipt Affidavit and gathered all the necessary supporting documentation, submit your request to the procurement card administrator for their review and approval. They will assess the completeness of the information provided and may request additional details if needed.

Who needs procurement card missing receipt:

1. Cardholders: Procurement card missing receipts primarily concern cardholders who have lost or misplaced the receipt for a transaction made using the procurement card. They are responsible for initiating the process of filling out the Missing Receipt Affidavit and providing the required information.
2. Procurement card administrators: The procurement card administrators are responsible for overseeing the procurement card program and managing issues such as missing receipts. They play a crucial role in guiding cardholders through the process and ensuring all necessary documentation is obtained.
3. Finance or accounting department: The finance or accounting department within an organization may also be involved in the process of handling procurement card missing receipts. They may review the request, assess the provided information, and maintain accurate records of all procurement card transactions.

Overall, filling out the Missing Receipt Affidavit and addressing missing receipts on procurement cards is essential to maintain proper financial records and ensure transparency in the procurement process.

For pdfFiller’s FAQs

What is procurement card missing receipt?

The procurement card missing receipt is a report submitted when a receipt for a transaction made with a procurement card is missing.

Who is required to file procurement card missing receipt?

The person who made the transaction using the procurement card is required to file the missing receipt report.

How to fill out procurement card missing receipt?

To fill out the procurement card missing receipt, the individual must provide details of the transaction such as date, amount, vendor, and reason for missing receipt.

What is the purpose of procurement card missing receipt?

The purpose of the procurement card missing receipt is to ensure accountability and transparency in spending using the procurement card.

What information must be reported on procurement card missing receipt?

The missing receipt report must include details of the transaction such as date, amount, vendor, and reason why the receipt is missing.

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