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MINUTES FOR SPECIAL MEETING OF COUNCIL Tuesday, 14 July 2015 Council Chambers 6177 Great Northern Highway Indoor Commencement: 6.00pm Closure: 7.15pm SYNERGY REF: 13/02/28; N Page 1 These minutes
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How to fill out minutes for a special meeting:

01
Start by including the date, time, and location of the meeting at the top of the minutes.
02
Write down the names and roles of all attendees present at the meeting.
03
Include any apologies or absences from attendees.
04
Document the agenda items discussed during the meeting, including any decisions made or actions agreed upon.
05
Take note of any important discussions, debates, or presentations that occurred during the meeting.
06
Record any voting results or outcomes of the meeting.
07
Include any deadlines or action items assigned to attendees.
08
Wrap up the minutes by summarizing and concluding the meeting.
09
Make sure to proofread the minutes for accuracy before finalizing them.

Who needs minutes for a special meeting:

01
The chairperson or person leading the meeting requires the minutes to refer back to important decisions, actions, or discussions.
02
The attendees of the meeting may need the minutes to remind themselves of any assigned tasks or deadlines.
03
Stakeholders or individuals who were unable to attend the meeting but need to stay informed about the outcomes may also require the minutes.
04
The organization as a whole may need the minutes to maintain a record of meetings and ensure transparency and accountability.
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Minutes for a special meeting are a formal record of the discussions, decisions, and actions taken during the meeting.
The person assigned as the secretary or designated scribe is usually responsible for filing the minutes for a special meeting.
Minutes for a special meeting should include the date, time, location, attendees, agenda items, discussions, decisions made, action items, and any other relevant information.
The purpose of minutes for a special meeting is to provide a detailed record of what took place during the meeting for future reference and accountability.
Minutes for a special meeting should include a summary of discussions, decisions, any voting outcomes, and action items with assigned responsibilities and deadlines.
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