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State of Oklahoma Human Capital Management A Division of the Office of Management and Enterprise Services SUPPLEMENTAL POSITION DESCRIPTION QUESTIONNAIRE (HCM-39A) This Supplemental Position Description

How to fill out supplemental position description questionnaire

How to fill out the supplemental position description questionnaire:

1. Start by carefully reading the instructions provided with the questionnaire. Make sure you understand the purpose and requirements of filling out the form.
2. Begin by providing your personal information, such as your name, employee ID, department, and contact details. Ensure all the information you provide is accurate and up to date.
3. Next, carefully review the job position description that the questionnaire relates to. Understand the duties, responsibilities, and qualifications required for the position. This will help you provide relevant and accurate answers in the questionnaire.
4. Take your time to answer each question in the questionnaire thoughtfully and thoroughly. Be specific and provide examples when necessary. Use clear and concise language to accurately describe your current job position or the position you are applying for.
5. If you encounter any questions that you are unsure about, seek clarification from your supervisor or the HR department. It's important to provide accurate information to ensure the questionnaire is completed correctly.
6. Pay attention to any additional instructions or requirements mentioned in the questionnaire. These could include attaching supporting documents, providing references, or completing specific sections.
7. Once you have completed filling out the questionnaire, review your answers for any errors or omissions. Ensure that the information you have provided is consistent and reflects your qualifications and experience accurately.
8. Finally, submit the completed questionnaire to the designated recipient or department within the organization. Follow any specific instructions regarding submission, such as submitting a hard copy, sending an electronic copy, or uploading it to an online portal.

Who needs a supplemental position description questionnaire?

1. Employees who are applying for a new position within an organization may need to fill out a supplemental position description questionnaire. This questionnaire helps HR departments gather specific information about the employee's qualifications and experience for the position they are seeking.
2. Existing employees who are seeking a promotion or transferring to a different department within the same organization may also be required to complete a supplemental position description questionnaire. This allows the organization to evaluate their suitability for the new position based on their current skills and experience.
3. HR departments may use the supplemental position description questionnaire as a tool to collect comprehensive information when developing job descriptions and evaluating job positions within the organization. By obtaining detailed information from employees, HR can ensure accurate job descriptions and position classifications.

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What is supplemental position description questionnaire?

Supplemental position description questionnaire is a form used to provide additional information about a specific job position.

Who is required to file supplemental position description questionnaire?

All employees who hold a position that requires additional information beyond the standard job description are required to file the supplemental position description questionnaire.

How to fill out supplemental position description questionnaire?

The supplemental position description questionnaire can be filled out by providing detailed information about the specific duties, responsibilities, and qualifications required for the position.

What is the purpose of supplemental position description questionnaire?

The purpose of supplemental position description questionnaire is to ensure that the job requirements and responsibilities are clearly defined and understood.

What information must be reported on supplemental position description questionnaire?

Information such as job title, job duties, required qualifications, physical demands, and work environment must be reported on the supplemental position description questionnaire.