Get the free Public Information Request - PERs - MS.gov

Public Information Request Revised 8/03/2015 Please print or type in black ink. Complete sections 1 through 3, and return form to the PEERS executive director. See bottom of form for contact information.

How to fill out public information request

How to fill out a public information request?

1. Start by identifying the relevant agency or organization from which you want to request public information. This could be a government agency, a school, a hospital, or any other entity that is subject to public records laws.
2. Find out if there are any specific forms or templates provided by the agency for submitting public information requests. Some organizations may have online forms that you can fill out, while others may require a written letter or an email.
3. Include your contact information in the request, such as your name, address, phone number, and email. This will allow the agency to communicate with you regarding your request or any clarifications they may need.
4. Be clear and specific about the information you are seeking. State the purpose of your request and provide as much detail as possible. This will help the agency understand what exactly you are looking for and increase the chances of getting the desired information.
5. If you are requesting records related to a specific event or time period, mention the relevant dates or time frame in your request. This will narrow down the search and make it easier for the agency to locate the requested information.
6. In some cases, you may be required to pay a fee for processing your request or for copying the requested documents. Check the agency's website or contact them directly to enquire about any applicable fees. If there are fees involved, mention your willingness to pay them in your request.
7. Remember to sign and date your request. This adds authenticity and shows that you are making a formal request for public information.

Who needs a public information request?

1. Journalists: Journalists often use public information requests to obtain data, reports, or records necessary for investigative reporting or to gather evidence for news stories.
2. Researchers: Scholars, academics, and researchers may need public information for various types of studies, analysis, or to support their research findings.
3. Citizens: Any individual who wants to access public records or documents for personal reasons, such as obtaining personal medical records, education records, or any other information that may be deemed public.
4. Businesses: Companies or organizations that require specific public records or information for legal purposes, compliance, or to inform their decision-making processes.

In conclusion, to fill out a public information request, identify the relevant agency, use the appropriate form or template, provide your contact information, be clear and specific about the requested information, consider any applicable fees, sign and date the request. Public information requests are needed by journalists, researchers, citizens, and businesses for various purposes.

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