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DEPARTMENT OF COMMUNITY DEVELOPMENT SERVICES Economic Development Division memorandum TO: Laurel Aunt Pressing, Mayor FROM: Elizabeth H. Tyler, FICP, Director, Community Development Services DATE:

How to fill out ordinance and resolutions regarding

How to fill out ordinance and resolutions regarding:

1. Begin by carefully reading the existing ordinance or resolution that you are looking to modify or create. Understand the specific requirements and limitations set forth in the document.
2. Identify the purpose or objective of the ordinance or resolution. Determine the issue or problem it aims to address and the desired outcome.
3. Conduct thorough research on the subject matter to gather relevant information and data. This may involve reviewing existing laws, regulations, or policies, as well as consulting with experts, stakeholders, or affected individuals or groups.
4. Draft a clear and concise title for the ordinance or resolution that reflects its purpose. This title should accurately convey the content and intent of the document.
5. Begin writing the body of the ordinance or resolution, starting with an introduction that sets out its scope and purpose. Include background information or reasons justifying the need for the document.
6. Define key terms and phrases used in the ordinance or resolution to ensure clarity and avoid ambiguity. Provide clear definitions that align with their intended usage in the document.
7. Craft the primary provisions or sections of the ordinance or resolution. Organize these sections logically and ensure that each provision addresses a specific aspect or requirement related to the overall objective.
8. Consider including any necessary enforcement mechanisms, such as penalties or administrative processes, to ensure compliance with the ordinance or resolution. These provisions should be fair and reasonable, taking into account the severity of non-compliance and the intended outcomes.
9. Include any necessary procedural requirements or steps for implementation. Outline the process for enforcement, monitoring, and potential revisions or amendments to the ordinance or resolution.
10. Review the draft carefully for any inconsistencies, errors, or gaps in information. Ensure that the language used is clear and unambiguous, avoiding jargon or technical terms that may hinder understanding.

Who needs ordinance and resolutions regarding:

1. Local governments: Ordinances and resolutions are often used by local governments to establish local laws and regulations, addressing issues specific to their jurisdiction. These may include zoning ordinances, building codes, or environmental regulations.
2. Legislative bodies: State or national legislative bodies may require ordinances and resolutions to establish rules or policies that apply to a broader area. These documents may establish standards or guidelines for various sectors, such as healthcare, education, or transportation.
3. Organizations and associations: In certain cases, organizations or associations may require ordinances or resolutions to establish internal rules or guidelines for their operations. These documents could address membership requirements, ethical guidelines, or procedures for decision-making.

Overall, ordinances and resolutions are necessary for anyone or any entity seeking to create clear and enforceable rules or policies related to a specific matter. They provide a formal structure for addressing issues, defining rights and obligations, and ensuring consistency in decision-making.

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