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3954. MAY 21, 2003, CITY OF PARKVILLE Minutes of the regular meeting of Council held in the Civic and Technology Center, 100 E. Jensen Avenue, Parkville, BC, on Wednesday, May 21, 2003, at 7:00 p.m.
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How to fill out May 21, 2003 minutes?
01
Begin by opening a new document or preparing a template specifically for taking minutes of the meeting held on May 21, 2003.
02
Title the document as "Minutes of the Meeting - May 21, 2003" or something similar to easily identify it.
03
In the header or at the top of the document, include the name of the organization or committee conducting the meeting.
04
Below the header, mention the date and time of the meeting. In this case, it would be "May 21, 2003" along with the specific start time.
05
Create a section for attendees where you list the names of all individuals present at the meeting. This includes the chairperson, members, guest speakers, and any other relevant participants.
06
Detail the agenda of the meeting. This should include the topics discussed or presented during the session. Write each agenda item as a separate subheading.
07
As the meeting progresses, take notes on the meaningful points, decisions, actions, discussions, and any other important information related to each agenda item.
08
Capture any motions or resolutions made during the meeting. Include the name of the person making the motion and whether it was approved or rejected.
09
While documenting the minutes, include the time at which each agenda item was discussed to maintain a chronological order of events.
10
After documenting the important details, summarize key points for each agenda item.
11
If applicable, mention any action items or follow-ups that were assigned to specific individuals or committees during the meeting.
12
Conclude the minutes with a note of appreciation or thanks for the participants' time and attendance.
13
Save the document with a relevant file name related to the meeting and the date, such as "May_21_2003_Minutes.doc" or "Minutes_May_21-2003.pdf".
Who needs May 21, 2003 minutes?
01
Organizations: Any organization that conducted a meeting on May 21, 2003, would require these minutes for record-keeping and future reference.
02
Committee Members: The members involved in the meeting, including the chairperson and committee members, would need these minutes for their own personal records and to stay informed about decisions and actions taken.
03
Stakeholders: Individuals or groups with a vested interest in the meeting's outcomes or decisions, such as project stakeholders or relevant authorities, may require access to the minutes for transparency and accountability purposes.
04
Legal Purposes: In case any legal dispute or inquiries arise in the future, the minutes from the May 21, 2003 meeting can serve as official documentation to support or clarify the proceedings of the meeting.
05
Future Reference: The minutes can be used as a reference point for future meetings, helping participants to recall past discussions, decisions, and actions taken.
Remember, the importance of taking accurate and thorough minutes cannot be overstated, as they serve as a crucial source of information in various contexts.
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What is may 21 minutes?
May 21 minutes refer to the minutes of a meeting held on May 21st.
Who is required to file may 21 minutes?
The person in charge of documenting the minutes of the meeting is required to file may 21 minutes.
How to fill out may 21 minutes?
May 21 minutes should be filled out with a detailed summary of what was discussed and agreed upon during the meeting.
What is the purpose of may 21 minutes?
The purpose of may 21 minutes is to document the key points, decisions, and tasks assigned during the meeting for future reference.
What information must be reported on may 21 minutes?
May 21 minutes should include the date of the meeting, attendees, agenda items, discussions, decisions made, and action items.
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