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BIRMINGHAM CITY COMMISSION AGENDA FEBRUARY 23, 2015, MUNICIPAL BUILDING, 151 MARTIN 7:30 P.M. I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE Stuart Lee Sherman, Mayor II. ROLL CALL Laura M. Pierce, City

How to fill out birmingham city commission agenda

How to fill out the Birmingham City Commission agenda:

1. Start by obtaining a copy of the official Birmingham City Commission agenda template. This can usually be found on the official website or requested from the city clerk's office.
2. Read the agenda instructions thoroughly to understand the specific requirements for filling it out. Pay attention to any deadlines or submission guidelines.
3. Begin by including the title of the meeting at the top of the agenda. This typically includes the date, time, and location of the meeting.
4. Fill in the appropriate sections for each agenda item. This will generally include information such as the item number, title or brief description, and the name of the individual or department responsible for the item.
5. Use bullet points or numbering to break down each agenda item, providing a clear and concise summary of the topic or issue to be discussed or voted upon.
6. Be sure to include any supporting documents or attachments that may be necessary for the commission members to review prior to the meeting. These could include reports, presentations, or supporting data.
7. If there are time constraints or specific instructions for a particular agenda item, make sure to note them in the appropriate section.
8. Review the completed agenda for accuracy and completeness. Double-check that all the necessary information has been included and that the formatting adheres to the prescribed template.
9. Obtain any required approvals or signatures before submitting the agenda to the city clerk's office.
10. After the agenda has been filled out and approved, submit it according to the designated submission method, whether that be electronically or in person.

Who needs the Birmingham City Commission agenda?

1. The Mayor: The Mayor of Birmingham will need the commission agenda to ensure they are aware of the items to be discussed and can adequately prepare for the meeting.
2. The City Commission Members: All City Commission members should have the agenda to review the topics that will be discussed and make informed decisions during the meeting.
3. City Staff: Various city departments and employees may need access to the commission agenda to provide supporting documents, presentations, or reports related to specific agenda items.
4. Residents and Community Members: The public may also request or access the commission agenda to stay informed about issues impacting the city and to attend commission meetings if they wish to express their views or concerns.

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