Get the free PACKING LIST / PRO-FORMA INVOICE

PACKING LIST / PROFORMA INVOICE SENDER:RECEIVER: Value for Customs Purposes (NZD) $ ITEM $1 ITEM $2 ITEM $3 ITEM $4 ITEM $5 ITEM $6 ITEM 7 Total value for Customs Purposes NZD

How to fill out packing list pro-forma invoice

How to fill out a packing list pro-forma invoice:

1. Start by entering your company's name and contact information at the top of the invoice. Include your address, phone number, and email address.
2. Next, provide the recipient's name, address, and contact information. Make sure to include their complete details to ensure accurate delivery.
3. Include a unique invoice number and the date of issuing the pro-forma invoice. This will help with record keeping and easily tracking the document.
4. Itemize the goods being shipped in a clear and organized manner. Include the quantity, description, and value of each item. Be precise and use separate lines for each item to avoid confusion.
5. Calculate the total value of the goods by adding up the values of all the items. This amount is crucial for customs declarations and shipping purposes.
6. If applicable, include any additional charges such as shipping fees, insurance charges, or taxes. Clearly state the amounts and provide a breakdown if necessary.
7. Provide payment terms and instructions. Specify the accepted payment methods, due date, and any additional information regarding payment processes.
8. Include any special instructions or notes regarding the shipment, such as special packaging requirements or specific handling instructions.
9. Finally, include your company's logo and any other relevant branding elements. This helps in establishing your company's professionalism and credibility.
10. Send the completed packing list pro-forma invoice to the recipient along with any other required shipping documents.

Who needs a packing list pro-forma invoice:

1. Exporters: Exporters need a packing list pro-forma invoice to accompany their shipments. It serves as a detailed document that outlines the contents of the shipment, allowing customs officials, shipping agents, and recipients to easily identify and verify the goods.
2. Importers: Importers may require a packing list pro-forma invoice for record-keeping purposes. It helps them track and verify incoming shipments, ensuring that all the items listed have been included in the delivery.
3. Customs Authorities: Customs authorities rely on packing list pro-forma invoices to assess and verify the value of goods being imported or exported. The detailed information provided on the invoice helps them determine accurate customs duties and taxes.
4. Shipping Companies: Shipping companies use packing list pro-forma invoices to ensure that the shipment is properly labeled, categorized, and accounted for during transit. It aids in efficient logistics management and streamlines the shipping process.
5. Banks and Financial Institutions: Banks and financial institutions may require packing list pro-forma invoices as supporting documents for trade financing, including letters of credit or documentary collections. These invoices help validate the value and nature of the goods being financed.

For pdfFiller’s FAQs

What is packing list pro-forma invoice?

The packing list pro-forma invoice is a document that provides details about the contents of a shipment, including quantity, weight, and description of goods, and is used for customs clearance and shipping purposes.

Who is required to file packing list pro-forma invoice?

Businesses and individuals involved in international trade are required to file a packing list pro-forma invoice.

How to fill out packing list pro-forma invoice?

To fill out a packing list pro-forma invoice, include information such as item description, quantity, weight, and value of goods being shipped.

What is the purpose of packing list pro-forma invoice?

The purpose of a packing list pro-forma invoice is to provide detailed information about the contents of a shipment to customs authorities and shipping companies.

What information must be reported on packing list pro-forma invoice?

The packing list pro-forma invoice must include details such as item description, quantity, weight, value, and packaging type of each item in the shipment.

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