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MINUTES OF REGULAR MEETING OF THE TOWNSHIP COMMITTEE HELD ON WEDNESDAY, SEPTEMBER 19, 2012 7:00 P.M. REGULAR MINUTES PAGE 1 CALL TO ORDER The September 20, 2012, Regular Meeting was called to order
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How to fill out minutes of a regular meeting:
01
Start by including the name of the organization or group holding the meeting at the top of the document.
02
Write the date, time, and location of the meeting.
03
List the attendees present at the meeting, including their full names and titles.
04
Begin writing the minutes by noting the start time of the meeting and the agenda items discussed.
05
Record the main topics of discussion and any decisions or actions taken. Include any relevant details, such as key points and arguments made during the meeting.
06
Use clear and concise language when recording the minutes. Avoid personal opinions and instead focus on presenting an objective account of the meeting.
07
If any motions were made, record who made the motion, who seconded it, and the outcome of the vote.
08
Take note of any deadlines or follow-up actions that were assigned during the meeting.
09
Once the minutes are complete, proofread them for any errors or omissions.
10
Distribute the minutes to all attendees and stakeholders in a timely manner.
Who needs minutes of a regular meeting:
01
The organization or group holding the meeting needs the minutes for record-keeping and documentation purposes.
02
Attendees who were present at the meeting may refer to the minutes for a summary of the discussions, decisions, and action items.
03
Stakeholders, such as board members, executives, or shareholders, may require the minutes to stay informed about the proceedings and outcomes of the meeting.
04
Minutes can also serve as a reference for future meetings, providing historical context and a record of past decisions or actions taken.
05
Legal and regulatory requirements may necessitate the creation and retention of meeting minutes for certain organizations or types of meetings.
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What is minutes of regular meeting?
Minutes of regular meeting are official written records of what transpired during a meeting, including discussions, decisions, and actions taken.
Who is required to file minutes of regular meeting?
Typically, the secretary or designated meeting recorder is responsible for filing minutes of regular meeting.
How to fill out minutes of regular meeting?
Minutes of regular meeting should include the date, time, attendees, agenda items, discussions, decisions, action items, and any other relevant information.
What is the purpose of minutes of regular meeting?
The purpose of minutes of regular meeting is to provide an accurate record of the meeting proceedings, document decisions made, and serve as a reference for future meetings.
What information must be reported on minutes of regular meeting?
Minutes of regular meeting should report on discussions, decisions, action items, attendees, and any other relevant information from the meeting.
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