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TOTS S.A. Publicly held Company CNJ/MF n 53.113.791/000122 NICE 35.300.153.171 MINUTES OF THE EXTRAORDINARY GENERAL MEETING HELD ON SEPTEMBER 03, 2015 1. Date, Time and Place. On September 03, 2015,

How to fill out extraordinary shareholders meeting

How to fill out extraordinary shareholders meeting:

1. Review the bylaws and articles of incorporation to determine the specific requirements and procedures for conducting an extraordinary shareholders meeting.
2. Set a date, time, and location for the meeting and send out formal notices to all shareholders, providing them with the agenda, date, time, and location of the meeting, as well as any required documentation or materials.
3. Prepare the necessary documents for the meeting, such as a proxy form for shareholders unable to attend, ballots for voting on resolutions, and any supporting materials or reports that need to be distributed to shareholders prior to the meeting.
4. Ensure that all necessary participants, such as board members, auditors, legal counsel, or invited guests, are notified and available for the meeting.
5. Conduct the meeting according to the established agenda, allowing shareholders the opportunity to ask questions or discuss matters before voting on proposed resolutions.
6. Keep accurate minutes of the meeting that document the discussions held, resolutions proposed and voted on, and any other relevant information or decisions made during the meeting.
7. Follow up with post-meeting actions, such as distributing copies of the approved minutes to all shareholders, filing any required legal documents or forms, and implementing any resolutions or decisions made during the meeting.

Who needs an extraordinary shareholders meeting:

1. Companies facing major operational or financial challenges where urgent decisions need to be made.
2. Shareholders who have proposed significant changes or measures that require the approval of the majority or a specific percentage of shareholders.
3. Events that may trigger an extraordinary shareholders meeting include mergers, acquisitions, major asset sales, changes in corporate governance, or other significant corporate actions that require shareholder approval.

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What is extraordinary shareholders meeting?

An extraordinary shareholders meeting is a meeting of shareholders called to address specific issues that require the approval of the shareholders outside of the regular annual meeting.

Who is required to file extraordinary shareholders meeting?

The company's board of directors is typically responsible for calling and filing an extraordinary shareholders meeting.

How to fill out extraordinary shareholders meeting?

To fill out an extraordinary shareholders meeting, the board of directors must prepare an agenda, notify shareholders of the meeting, and record minutes of the meeting.

What is the purpose of extraordinary shareholders meeting?

The purpose of an extraordinary shareholders meeting is to address important matters that cannot wait until the next annual meeting, such as major corporate decisions or changes.

What information must be reported on extraordinary shareholders meeting?

The information reported on an extraordinary shareholders meeting typically includes the agenda, voting results, and any decisions made during the meeting.

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