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Penjelasan Leland No. 148/BA/F30120/2013S6, TGL 21 June 2013 Contract of Engraftment (COA) PT PERTAIN (PARSER) SHIPPING MARKETING AND TRADING DIRECTORATE FUNGI CHARTERING BERIA ACCRA PENJELASAN LELAND
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How to fill out minutes of prebid meeting
How to fill out minutes of prebid meeting:
01
Begin by including the date, time, and location of the prebid meeting at the top of the minutes.
02
List the attendees of the meeting, including the names and titles of everyone present.
03
Summarize the key points discussed during the meeting, such as project requirements, specifications, and any clarifications sought.
04
Include any questions or concerns raised by participants, along with the responses and decisions made during the meeting.
05
Record any actions or tasks assigned during the meeting, including the responsible parties and deadlines.
06
If any documents or presentations were shared during the meeting, mention them in the minutes or attach them as appendixes for reference.
07
Conclude the minutes with a summary or closing remarks, highlighting any follow-up actions or next steps discussed.
08
Review and proofread the minutes before distributing them to the relevant stakeholders.
Who needs minutes of prebid meeting?
01
Project stakeholders: The minutes of a prebid meeting are essential for keeping all relevant project stakeholders up to date with the discussions and decisions made during the meeting.
02
Bidders: Bidders who were unable to attend the prebid meeting can review the minutes to understand the project requirements and any additional information shared during the meeting.
03
Project team members: The project team responsible for evaluating bids and making decisions based on the prebid meeting discussions can refer to the minutes as a reference for understanding the requirements and assigning tasks.
04
Legal and compliance teams: The minutes can serve as a documentation of the project process and decisions made, which may be required for legal or compliance purposes.
05
Audit or oversight committees: For organizations with specific governance processes, the minutes can be useful in providing a detailed account of the prebid meeting discussions and ensuring transparency.
Remember to consult with your organization's guidelines or policies regarding the specific requirements for filling out and distributing minutes of prebid meetings.
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What is minutes of prebid meeting?
Minutes of prebid meeting are a detailed record of the discussions, decisions, and action items discussed during a prebid meeting.
Who is required to file minutes of prebid meeting?
The organization hosting the prebid meeting is usually responsible for filing the minutes of prebid meeting.
How to fill out minutes of prebid meeting?
Minutes of prebid meeting should include a summary of discussions, decisions made, action items assigned, and the names of attendees.
What is the purpose of minutes of prebid meeting?
The purpose of minutes of prebid meeting is to document the important details discussed during the meeting and serve as a reference for future actions.
What information must be reported on minutes of prebid meeting?
The minutes of prebid meeting should include the date and time of the meeting, list of attendees, agenda items discussed, decisions made, and action items assigned.
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