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Get the free Minutes Special Council Meeting 13 August b2013b - City of Bayswater - bayswater wa gov

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CITY OF BACKWATER MINUTES OF THE SPECIAL MEETING OF COUNCIL 13 August 2013 SPECIAL COUNCIL MEETING MINUTES 13 AUGUST 2013 TABLE OF CONTENTS ITEM 1. SUBJECT PAGE NO 1 1.1 2. OFFICIAL OPENING 1 Declaration
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How to fill out minutes of a special council meeting?

01
Start by including the basic details such as the title of the meeting, date, time, and location.
02
Begin the minutes by documenting the attendees including the names and titles of all council members present.
03
Note the absence of any council members who were unable to attend the meeting.
04
Write a brief summary of the topics discussed during the meeting, highlighting any major decisions or actions taken.
05
Include any presentations or reports made during the meeting, making sure to mention the individuals who presented them.
06
If there were any motions or resolutions proposed and voted upon, record the details of each motion, including who made the motion, who seconded it, and the outcome of the vote.
07
Document any discussions or debates held during the meeting, providing a summary of the main points made by each participant.
08
Include any announcements or updates shared during the meeting, especially those that pertain to future meetings or important dates.
09
Conclude the minutes by specifying the time of adjournment and the next meeting date if applicable.
10
Sign and date the minutes once they have been reviewed and approved by the council members.

Who needs minutes of a special council meeting?

01
Local government officials may require minutes of special council meetings to keep a record of decisions made and actions taken.
02
Council members themselves may refer to the minutes to refresh their memory on previous discussions and decisions.
03
The community members who were unable to attend the meeting can stay informed about the proceedings by reviewing the minutes.
04
The minutes can be valuable for legal or regulatory purposes, serving as evidence of the council's actions and compliance with protocols.
05
The minutes may be shared with government departments, auditors, or other relevant authorities for accountability and transparency purposes.
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Minutes special council meeting are official written records of the proceedings and decisions made during a special council meeting.
The person designated as the secretary or recording officer for the council meeting is responsible for filing the minutes.
Minutes special council meeting should include date, time, location, attendees, agenda items, motions made, discussions held, and decisions taken.
The purpose of minutes special council meeting is to provide an accurate and official record of the proceedings and decisions made during the meeting for future reference.
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