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Ref. No.: PS84/TENDER/01/15 By Registered Mail Date: 12/10/2015 The Manager Hon Wing Book Co Ltd. G/F2/F, 63A Sung Choir Street, Bangkok, Kowloon. Dear Sirs, INVITATION TO TENDER FOR THE SUPPLY/SERVICE

How to fill out by registered mail

How to fill out by registered mail:

1. Begin by obtaining the necessary registered mail form from your local post office or postal service. This form is typically used for sending important or valuable documents or parcels that require proof of delivery.
2. Fill in your personal information, including your name, address, phone number, and email address. Make sure to provide accurate details to ensure proper delivery and communication if needed.
3. Indicate the recipient's information, including their name, address, and contact information. Ensure that these details are correct to avoid any delivery issues.
4. Next, specify the contents of the parcel or document being sent by registered mail. Include a description of the item and its value if required. This information helps the postal service determine any necessary additional fees or insurance coverage.
5. Select the desired delivery options, such as the type of service (e.g., express, standard) and any additional services like tracking or insurance. These options may vary based on the postal service in your country.
6. Double-check all the provided information to ensure accuracy. This step is crucial to avoid any mishaps or delivery errors.
7. Sign and date the form to authenticate it. Some postal services may require additional signatures from both the sender and the postal clerk.
8. Pay the required fee for sending the item by registered mail. The fee is usually based on factors such as weight, size, destination, and the selected service options.
9. Obtain the receipt or proof of payment from the postal clerk. This receipt is essential for tracking the package and serves as evidence of postage.
10. Finally, securely attach the receipt, along with any other required documentation or labels, to the package or envelope. Make sure the address label is clearly visible and properly affixed.

Who needs by registered mail?

1. Individuals or businesses who want proof of delivery: Registered mail provides a tracking number and requires a signature upon delivery, ensuring that the item reaches its intended recipient. This is especially useful when sending valuable or important documents, contracts, legal papers, or items of sentimental value.
2. International or cross-border mail: When sending items overseas, using registered mail ensures a higher level of security and accountability during transit. This can help prevent loss, damage, or theft during international shipments.
3. Sensitive or confidential communications: Registered mail provides an added layer of security and confidentiality. It is often preferred for sending confidential documents, financial information, medical records, or other sensitive materials that require privacy and protection during transportation.
4. Individuals or businesses seeking proof of mailing date: Registered mail offers an official date and time of mailing, which can be crucial for legal or administrative purposes. This proof can be useful in situations where documenting the exact time of sending an item is necessary.
5. Senders who want peace of mind: Sending important items by registered mail offers peace of mind, knowing that the item is being handled with care and that its whereabouts can be tracked throughout the delivery process.

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