Get the free Field Trip Pre-Approval Form - Louisiana Office of Student Financial

Louisiana Office of Student Financial Assistance Field Outreach Services 201516 Field Trip Approval In order to be reimbursed, field trips must be preapproved. Please submit this form thirty calendar

How to fill out field trip pre-approval form

How to fill out field trip pre-approval form:

1. Gather all the necessary information: Before starting to fill out the field trip pre-approval form, make sure you have all the required information handy. This may include the date of the trip, the destination, the purpose of the trip, the number of participants, and any special accommodations or transportation needs.
2. Start with the basic details: Begin filling out the form by providing the basic details such as the name of the organization or school requesting the field trip, the contact information of the person responsible for coordinating the trip, and the date of the request.
3. Describe the purpose and educational goals: In this section, clearly state the purpose of the field trip and outline the educational goals that will be achieved through this experience. Be specific and concise in describing how the trip aligns with the curriculum and will enhance the students' learning.
4. Provide trip logistics: Include the details of the trip logistics such as the destination, dates, and duration of the trip. Also, mention the mode of transportation to be used and any special requirements or considerations related to travel arrangements.
5. Identify participants and chaperones: List the names of the students who will be participating in the field trip, along with their grade levels. Additionally, indicate the number of chaperones that will be accompanying the students and their roles and responsibilities.
6. Outline safety measures: Ensure that you address all safety concerns by providing information on precautions, emergency procedures, and any necessary medical accommodations. This may include providing medical information forms for students with specific conditions or allergies.
7. Budget and funding details: If applicable, provide information on the estimated cost of the trip and any sources of funding, such as parent contributions or grants. Include a breakdown of expenses, such as transportation, admission fees, and meals.

Who needs field trip pre-approval form?

1. Schools and educational institutions: Field trip pre-approval forms are typically required by schools and educational institutions. This ensures that trips are aligned with the educational objectives of the curriculum and that proper safety measures are in place.
2. Event organizers or coordinators: If the field trip is being organized by an external entity, such as a museum or cultural center, the organizers may require the completion of a pre-approval form to ensure that the trip meets their guidelines and requirements.
3. Parents or guardians: In some cases, parents or guardians may be required to fill out a portion of the pre-approval form, providing consent for their child's participation and acknowledging any potential risks or liabilities associated with the field trip.

For pdfFiller’s FAQs

What is field trip pre-approval form?

The field trip pre-approval form is a document that must be completed and submitted before organizing a field trip.

Who is required to file field trip pre-approval form?

Teachers or school administrators are required to file the field trip pre-approval form.

How to fill out field trip pre-approval form?

The field trip pre-approval form can be filled out by providing details such as trip destination, purpose, date, transportation arrangements, emergency contacts, and student roster.

What is the purpose of field trip pre-approval form?

The purpose of the field trip pre-approval form is to ensure that all necessary preparations and safety measures are in place before the trip takes place.

What information must be reported on field trip pre-approval form?

Information such as trip details, emergency contacts, student information, and transportation arrangements must be reported on the field trip pre-approval form.

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