Get the free Subaward Intake Procedure Checklist - UCSF Office of Sponsored - osr ucsf

Subaward Intake Procedure Checklist Note! Subaward Team business hours run 8 am to 5 pm. Requests received after 4 pm will be considered received the next business day. Basic Review This is the initial

How to fill out subaward intake procedure checklist

How to fill out a subaward intake procedure checklist?

1. Begin by carefully reviewing the subaward intake procedure checklist. Make sure you understand the purpose and requirements of this checklist.
2. Familiarize yourself with the subaward agreement or contract. Read through it thoroughly to understand the terms and conditions of the subaward.
3. Start by filling out the basic information section of the checklist. This typically includes details such as the subrecipient name, project title, award number, and other relevant identification information.
4. Next, move on to the subaward budget section. Review the budget provided by the subrecipient and compare it to the budget outlined in the original grant or contract. Ensure all the costs are reasonable and align with the approved budget.
5. Proceed to the compliance section of the checklist. This is an important step to ensure that the subrecipient meets all the necessary regulatory and policy requirements. Check if they have obtained all the required certifications, licenses, and approvals.
6. Assess the subrecipient's financial capabilities. This involves reviewing their financial statements, conducting risk assessments, and checking for any potential financial issues. It is crucial to ensure that the subrecipient has the financial stability to successfully carry out the subaward.
7. Evaluate the subrecipient's technical capabilities. This includes assessing their past performance, relevant experience, and qualifications. Consider any potential risks that may arise from their technical abilities or limitations.
8. Review the subrecipient's compliance history and any past audit reports. This will help identify any existing compliance issues or concerns that need to be addressed.
9. Finally, provide any additional documentation or information required by the checklist. This may include attachments such as the subrecipient's insurance certificates, subcontractor information, or other relevant documents.

Who needs a subaward intake procedure checklist?

1. Organizations or institutions that engage in collaborative research projects, where one entity is providing funding to another entity to carry out a portion of the project, often require a subaward intake procedure checklist.
2. This checklist ensures that the subrecipient follows all the necessary policies and procedures, meets the required compliance standards, and has the appropriate qualifications and financial stability to successfully carry out the subaward.
3. The checklist acts as a tool for risk assessment and helps mitigate any potential issues that may arise during the subaward process.

In conclusion, filling out a subaward intake procedure checklist involves carefully reviewing and providing accurate information about the subrecipient, budget, compliance, financial and technical capabilities, and other relevant documentation. It is essential for organizations engaging in subaward agreements to use this checklist to ensure successful and compliant collaboration.

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