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CRANE NL ABN 26 115 111 763 NOTICE OF ANNUAL GENERAL MEETING EXPLANATORY MEMORANDUM AND PROXY FORM DATE AND TIME OF MEETING 29 November 2007 at 5.00pm (Perth time) PLACE OF MEETING Rooms 1 & 2 Holiday

How to fill out notice of meeting and

How to fill out a notice of meeting:

1. Start by writing the heading or title of the notice. This should include the name of the organization, the words "Notice of Meeting," and the date of the meeting.
2. Include the purpose or agenda of the meeting. This should clearly state what will be discussed or accomplished during the meeting. Be specific and concise in describing the topics or issues to be addressed.
3. State the date, time, and location of the meeting. Include the exact date, start time, and the address of the venue or meeting room. If it is an online meeting, provide the necessary instructions or login details.
4. Mention any special instructions or requirements. If there are any materials or documents that attendees need to bring or review before the meeting, specify them in this section. Also, mention if there will be any pre-meeting preparations or assignments.
5. Include contact information for RSVP. Provide the name and contact details of the person to whom participants should confirm their attendance or address any questions or concerns they may have. This ensures proper coordination and communication.

Who needs a notice of meeting:

1. Organizations or companies: Any formal organization or company often has a need to hold meetings to discuss important matters, make decisions, or share information. In these cases, a notice of meeting is necessary to notify employees or members of the meeting details.
2. Committees or boards: Boards of directors, committees, or any governing bodies within an organization may need to hold meetings regularly. A notice of meeting ensures that all board or committee members are informed and can attend the meeting to discuss and make decisions on important matters.
3. Associations or clubs: Any association or club that holds regular meetings, such as homeowner associations, sports clubs, or community organizations, may require a notice of meeting. This keeps members informed about upcoming meetings and allows them to participate or contribute to the discussions.

In summary, filling out a notice of meeting requires providing essential information such as the heading, agenda, date, time, location, special instructions, and contact information for RSVP. It is necessary for organizations, committees, boards, associations, clubs, and other groups that need to notify their members or participants about important meetings.

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