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UNIVERSITY OF CALIFORNIA, DAVIS BERKELEY DAVIS IRVINE LOS ANGELES MERCED RIVERSIDE SAN DIEGO SAN FRANCISCO Print Save As SANTA BARBARA SANTA CRUZ Clear Form MILEAGE LOG Please input a complete origin
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How to Fill Out Mileage Log - University:

01
Begin by gathering all necessary information: To accurately fill out a mileage log, you will need to keep track of the date, starting and ending locations, purpose of the trip, and the number of miles driven. Make sure to have a pen or pencil and the mileage log form provided by the university.
02
Write down the date: Start by entering the date of the trip in the designated space on the mileage log. Use a format that is easily identifiable, such as MM/DD/YYYY.
03
Record the starting and ending locations: Indicate the specific addresses or locations where your trip began and ended. This could be the university campus, a specific building, or any other relevant location.
04
State the purpose of the trip: In the next section, briefly describe the purpose of your trip. This could include attending a lecture, conducting research, attending a meeting, or any other relevant reason.
05
Calculate the mileage: Use a reliable source such as a GPS or mileage tracking app to determine the exact number of miles driven for the trip. Record this number accurately in the designated space provided in the mileage log.
06
Add up the total mileage: If you have multiple trips within a certain time period, make sure to add up the total mileage for each trip and record it in the appropriate section. This will be useful for calculating the overall mileage at the end.
07
Submit the mileage log: Depending on the university's policies, you may need to submit your mileage log on a regular basis, usually monthly or quarterly. Make sure to follow any specific instructions provided by the university to ensure accurate submission.

Who Needs Mileage Log - University:

01
University employees: This includes faculty members, staff members, and administrators who are required to travel for work-related purposes. Keeping a mileage log helps universities track the expenses associated with employee travel and can be used for reimbursement purposes.
02
Student organizations: Many universities have student organizations that are involved in various activities, including travel for conferences, competitions, or community service projects. Student organizations may be required to keep a mileage log to track their travel expenses and seek reimbursement if applicable.
03
Research programs: Universities often have research programs where students or faculty members are required to travel for fieldwork, data collection, or collaborating with other institutions. Keeping a mileage log is important in accurately reporting the expenses incurred during these research activities.
Note: It is essential to consult with your university's specific policies and guidelines regarding mileage logs, as different institutions may have variations in their requirements and submission processes.

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Mileage log - university is a record of the distance traveled by university personnel for official business purposes.
University personnel who use their personal vehicles for official business purposes are required to file mileage logs.
Mileage logs can be filled out by recording the date, starting location, destination, purpose of the trip, and odometer readings at the beginning and end of the trip.
The purpose of mileage log - university is to accurately track and report the mileage traveled for reimbursement and tax purposes.
The mileage log - university must include dates of travel, starting and ending locations, purpose of the trip, and odometer readings.
The deadline to file mileage log - university in 2023 is typically the end of the fiscal year, which is usually December 31st.
The penalty for late filing of mileage log - university may result in delayed reimbursement or possible disciplinary action.
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