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STANDARD BIDDING DOCUMENT Procurement of Small Works (up to Nu.4 million) Royal Government of Bhutan Ministry of Finance March 2011 1 Preface This Standard Bidding Document for the Procurement of

How to fill out procurement of small works

How to fill out procurement of small works:

1. Begin by gathering all the necessary information and documentation required for the procurement process. This may include project specifications, scope of work, budget, and any other relevant details.
2. Familiarize yourself with the procurement guidelines and regulations specific to your organization or jurisdiction. It is crucial to adhere to these guidelines to ensure a fair and transparent procurement process.
3. Create a procurement document or form that captures all the essential information related to the small works procurement. This document should include details such as the project title, description, estimated value, procurement method, evaluation criteria, and any specific instructions or requirements.
4. Clearly outline the scope of work and project specifications in the procurement document. This helps potential suppliers/providers understand the requirements and expectations.
5. Determine the appropriate procurement method based on the project and organizational policies. This could include methods such as open tender, limited tender, or request for quotation (RFQ).
6. Advertise the procurement opportunity to potential suppliers/providers. This may involve publishing the procurement notice on relevant platforms, sending invitations to pre-qualified suppliers, or any other required dissemination methods.
7. Receive and evaluate the bids or proposals submitted by interested suppliers/providers. This process generally involves reviewing the compliance of bids, assessing technical capabilities, conducting price analysis, and ensuring conformity with the procurement guidelines.
8. Once the evaluation is complete, select the most suitable supplier/provider based on the evaluation criteria specified in the procurement document. Notify the selected supplier/provider and proceed with the contract negotiation and award process.
9. Document all the procurement activities, including the selection process, communication with suppliers/providers, and any amendments or modifications made to the contract.
10. Monitor the progress of the small works project and ensure compliance with the agreed-upon contract terms and conditions. This includes tracking performance, reviewing deliverables, addressing any issues or disputes, and conducting periodic evaluations.

Who needs procurement of small works?

1. Organizations or businesses that require various construction, repair, or renovation projects to be carried out.
2. Government agencies or public entities that need to procure small-scale infrastructure works.
3. Non-profit organizations or community groups that undertake improvement projects within their communities.
4. Homeowners or property owners looking to hire contractors or suppliers for small-scale construction or maintenance work.

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What is procurement of small works?

Procurement of small works refers to the process of purchasing goods or services that are needed for small-scale projects or tasks.

Who is required to file procurement of small works?

Any individual or organization that is responsible for managing the procurement of small works is required to file a procurement report.

How to fill out procurement of small works?

To fill out a procurement of small works report, one must provide details such as the description of the work, the supplier or contractor, the cost of the work, and any other relevant information.

What is the purpose of procurement of small works?

The purpose of procurement of small works is to ensure that goods or services are acquired in a transparent, efficient, and cost-effective manner.

What information must be reported on procurement of small works?

The information that must be reported on procurement of small works includes the description of the work, the supplier or contractor, the cost of the work, and any other relevant details.