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YAVAPAI COUNTY COMMUNITY HEALTH SERVICES ENVIRONMENTAL HEALTH Dear Special Event Organizer/Coordinator To aid you in complying with state and county laws regarding food and beverages and general event sanitation you should read the following carefully to see what your responsibilities may be regarding your planned special event 1. Regardless of whether food and/or beverages will be served you will need to complete a Special Event Coordinator Information Sheet enclosed and file it with...
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How to fill out special event coordinator information
How to fill out Special Event Coordinator Information Sheet
01
Start with your personal information: Full name, contact number, and email address.
02
Provide the name of the event you are coordinating.
03
Specify the date and time of the event.
04
Indicate the location of the event.
05
Describe the purpose of the event.
06
List the expected number of attendees.
07
Detail any specific requirements or needs for the event (e.g., audio/visual equipment, seating arrangements).
08
Include any special considerations (e.g., dietary restrictions, accessibility needs).
09
Provide a budget overview, if applicable.
10
Review the form for accuracy before submitting.
Who needs Special Event Coordinator Information Sheet?
01
Event planners or coordinators handling special events.
02
Organizations aiming to organize specific gatherings or functions.
03
Individuals planning parties or celebrations.
04
Anyone who needs to communicate essential event details to a team or stakeholders.
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What is Special Event Coordinator Information Sheet?
The Special Event Coordinator Information Sheet is a document used by organizations to provide details regarding special events they are planning, including the event's nature, location, and date.
Who is required to file Special Event Coordinator Information Sheet?
Event organizers, coordinators, or any individuals or organizations planning a special event that requires coordination and oversight are typically required to file the Special Event Coordinator Information Sheet.
How to fill out Special Event Coordinator Information Sheet?
To fill out the Special Event Coordinator Information Sheet, gather all relevant event details, including the event's name, date, location, expected attendance, and contact information. Complete the form accurately and submit it to the appropriate authorities.
What is the purpose of Special Event Coordinator Information Sheet?
The purpose of the Special Event Coordinator Information Sheet is to ensure proper planning and coordination of events, to obtain necessary permits, and to inform local authorities and agencies about the event for safety and logistical considerations.
What information must be reported on Special Event Coordinator Information Sheet?
The information that must be reported on the Special Event Coordinator Information Sheet typically includes event details such as event name, location, date and time, expected number of attendees, name of the coordinator, contact information, and any special requirements or considerations.
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