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Metadata for long term preservation (July 2000) Catherine Ludovic, Julien Masons Bibliophile national de France Copyright : NELLIE Consortium NELLIE LB 5648 D4.2 Metadata for long term preservation

How to fill out metadata for long term-preservation

How to fill out metadata for long term-preservation:

1. Start by determining the purpose of your metadata. Consider what information you want to capture and retain for future reference or retrieval.
2. Gather all relevant information to be documented. This can include details such as title, author, creation date, file format, keywords, and any other descriptive information that will help identify and categorize the content accurately.
3. Ensure that the metadata accurately represents the content being preserved. Use clear and concise language to describe the resource, including any significant features or aspects that are important for long-term preservation.
4. Follow standard metadata schema or guidelines. There are numerous metadata standards available, such as Dublin Core, PREMIS, or METS, which provide specific guidelines on what information to include and how to structure it. Choose the one that best suits your requirements.
5. Prioritize essential metadata elements. Focus on capturing the most critical information needed to identify and preserve the resource for the long term. This may include details such as provenance, rights information, or preservation actions taken.
6. Use controlled vocabularies or authority files where applicable. Applying standardized terms or identifiers from established vocabularies or authority files can enhance the consistency and interoperability of the metadata. This ensures that information can be accurately shared and comprehended by both humans and machines.
7. Regularly revisit and update the metadata. As time goes on, new information may become available or existing information may need to be revised. Ensure that your metadata remains current and reflects the most accurate and up-to-date information about the preserved resource.

Who needs metadata for long term-preservation:

1. Libraries and Archives: Libraries and archives often require metadata to manage and preserve their extensive collections of books, manuscripts, photographs, or other cultural heritage materials. With proper metadata, they can organize and provide access to these resources effectively.
2. Digital Repositories: For digital repositories, which store and preserve digital objects like research data, scholarly articles, or multimedia files, metadata is crucial for ensuring the long-term discoverability, accessibility, and usability of these resources.
3. Data Curators and Data Managers: Metadata is vital for data curators and managers in scientific or research institutions. It allows them to accurately describe and contextualize research data, making it more reusable and enabling long-term preservation and reproducibility of scientific findings.
4. Cultural Heritage Institutions: Museums, galleries, and other cultural heritage institutions depend on metadata to describe and document their collections accurately. Metadata supports the management, preservation, and sharing of these valuable cultural resources, ensuring their long-term accessibility to the public.
5. Digital Preservation Initiatives: Organizations dedicated to digital preservation, such as national libraries or preservation consortia, heavily rely on metadata to ensure the authenticity, provenance, and integrity of digital objects over time. Metadata plays a crucial role in managing and preserving digital assets for future generations.

For pdfFiller’s FAQs

What is metadata for long term-preservation?

Metadata for long term-preservation is descriptive information about digital content that is essential for ensuring the preservation and long-term access of the content.

Who is required to file metadata for long term-preservation?

Content creators, archives, libraries, and other organizations responsible for preserving digital content are required to file metadata for long term-preservation.

How to fill out metadata for long term-preservation?

Metadata for long term-preservation can be filled out by including information such as title, creator, date of creation, file format, and any relevant intellectual property rights.

What is the purpose of metadata for long term-preservation?

The purpose of metadata for long term-preservation is to provide essential information for the management, preservation, and long-term access of digital content.

What information must be reported on metadata for long term-preservation?

Information such as title, creator, date of creation, file format, and any relevant intellectual property rights must be reported on metadata for long term-preservation.

How do I edit metadata for long term-preservation online?

pdfFiller allows you to edit not only the content of your files, but also the quantity and sequence of the pages. Upload your metadata for long term-preservation to the editor and make adjustments in a matter of seconds. Text in PDFs may be blacked out, typed in, and erased using the editor. You may also include photos, sticky notes, and text boxes, among other things.

Can I edit metadata for long term-preservation on an iOS device?

Yes, you can. With the pdfFiller mobile app, you can instantly edit, share, and sign metadata for long term-preservation on your iOS device. Get it at the Apple Store and install it in seconds. The application is free, but you will have to create an account to purchase a subscription or activate a free trial.

How do I fill out metadata for long term-preservation on an Android device?

Use the pdfFiller Android app to finish your metadata for long term-preservation and other documents on your Android phone. The app has all the features you need to manage your documents, like editing content, eSigning, annotating, sharing files, and more. At any time, as long as there is an internet connection.