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14 News Enterprise Classifieds LEGAL NOTICES CITY OF LA PALMA NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the City of La Palma Development Committee will conduct a Public Hearing on Monday,

How to fill out conduct a public hearing

How to conduct a public hearing:

Determine the purpose:

Clearly define the objective of the public hearing, whether it is to gather feedback on a specific issue or to provide information to the public.

Establish the format:

Decide on the format of the public hearing, such as whether it will be a structured meeting with predetermined speakers or an open forum where anyone can speak.

Select a venue and time:

Choose a suitable location and time for the public hearing, ensuring it is accessible to the public and can accommodate the expected number of attendees.

Notify the public:

Advertise the public hearing through various channels, such as newspapers, public notices, social media, and community organizations, to inform as many people as possible.

Prepare an agenda:

Create an agenda that outlines the topics to be discussed and the order in which they will be addressed during the hearing. This helps keep the proceedings organized and on track.

Arrange for speakers:

Identify individuals or groups who will present at the public hearing, if applicable. Coordinate with them beforehand to ensure they are prepared and allocated a specific time slot.

Facilitate the hearing:

Begin the public hearing by clearly explaining the purpose and rules, including any time limits for speakers. Ensure a fair and respectful environment, allowing everyone to express their opinions and ask questions.

Record the proceedings:

Have someone in charge of documenting the public hearing, either through written minutes, audio or video recordings, or a combination of these methods. This will help create an accurate record for future reference.

Engage with the public:

Encourage active participation by allowing attendees to ask questions, voice concerns, and provide feedback. Address any questions or concerns raised during the hearing to the best of your ability.

Follow up:

After the public hearing, evaluate the feedback received and consider making any necessary adjustments. Provide a summary of the proceedings to the public and follow up on any promises or commitments made during the hearing.

Who needs to conduct a public hearing:

1. Government agencies: Public hearings are often required by law for certain decisions or actions that may have a significant impact on the community or the environment.
2. Corporations or organizations: In some cases, private entities may choose to hold public hearings voluntarily as part of their corporate social responsibility or to gather public input on their projects or policies.
3. Community groups: Non-profit organizations or community groups may conduct public hearings to engage with the public and gather feedback on specific issues affecting the community.

Remember, conducting a public hearing requires careful planning, effective communication, and a commitment to transparency and accountability.

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