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DEPARTMENT OF THE ARMY JACKSONVILLE DISTRICT CORPS OF ENGINEERS 1520 ROYAL PALM SQUARE BOULEVARD, SUITE 310 FORT MYERS, FLORIDA 33919 REPLY TO ATTENTION OF January 23, 2015, Regulatory Division South
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How to fill out bad news letter

How to Fill Out a Bad News Letter:
01
Begin by setting the tone and empathizing with the recipient. Show understanding and acknowledge the difficulty of delivering bad news.
02
Clearly state the bad news in a direct and concise manner. Avoid any ambiguity or beating around the bush.
03
Provide a brief explanation or reasoning behind the bad news. This allows the recipient to understand the context and reasoning behind the decision or situation.
04
Offer any alternatives or solutions, if possible. This shows that you have considered their perspective and are willing to help in any way you can.
05
Express willingness to discuss the situation further or answer any questions they may have. Provide contact information or an invitation to further dialogue.
06
Conclude the letter by expressing appreciation for their understanding and reiterating any positive aspects or opportunities that may arise from the situation.
Who Needs a Bad News Letter:
01
Businesses or organizations that need to communicate negative decisions or outcomes to their customers, clients, or employees.
02
Educational institutions that need to inform students or parents about unfavorable results, disciplinary actions, or changes in policies.
03
Legal entities that need to deliver unfortunate news to clients or opposing parties in a professional manner.
04
Healthcare providers who have to provide difficult diagnoses or prognosis to patients and their families.
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