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TORTOLA VALLEY SCHOOL DISTRICT School Facility Use Application Applicant to Complete 140 1. School: 2. Date(s) of Use: 3. Special Instructions/Needs: 4, Requesting Organization: 5. Type of Function:

How to fill out school facility use application

How to fill out a school facility use application:

1. Start by obtaining the school facility use application form. This can usually be found on the school's website or obtained from the school administration office.
2. Read through the application form carefully to understand the information and requirements needed. This will help you gather all the necessary details and documents before filling out the form.
3. Begin by providing your personal information, such as your name, contact details, and address. Ensure that the information is accurate and up-to-date.
4. Specify the purpose of your facility use. Are you applying for a sports event, a community gathering, or any other specific reason? Clearly state the purpose to help the school administration understand your request better.
5. Indicate the desired date and time for facility use. Be specific and provide alternative dates if possible, as it may increase your chances of securing the facility on a preferred date.
6. Provide information on the specific facility or area within the school that you wish to use. This can include classrooms, auditoriums, sports fields, or any other available spaces. If you are unsure, you can consult with the school administration for guidance.
7. Explain any additional equipment or resources you may require for your event or gathering. This can include audiovisual equipment, tables, chairs, or any other specific needs. Make sure to mention the quantities and specifications if necessary.
8. If applicable, provide details on any insurance or liability coverage you have for the event. Some schools may require proof of insurance to ensure that any damages or accidents during the facility use are covered.
9. Review the completed application form thoroughly to ensure that all the information provided is accurate and complete. Any missing or incorrect information may delay the approval process.
10. Finally, submit the application form to the school administration office as instructed. Keep a copy for your records, and if necessary, follow up with the school to check the status of your application.

Who needs a school facility use application:

1. Community organizations: Non-profit organizations, sports clubs, or other community groups may need to fill out a school facility use application to request the use of school facilities for their activities or events.
2. School clubs and teams: Student-led clubs or sports teams within the school may need to submit a facility use application to reserve spaces for their meetings, practices, or games.
3. External organizations: Businesses or organizations outside the school may require school facilities for hosting workshops, seminars, or other events. They would need to complete a facility use application to request access to the desired areas.

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