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Limited liability company De Gerlachekaai 20, 2000 Antwerpen, Belgium Enterprise number 0860.402.767, registered within the jurisdiction of the Commercial Court of Antwerp POWER OF ATTORNEY EXTRAORDINARY

How to fill out proxy extraordinary general meeting

How to Fill Out Proxy for an Extraordinary General Meeting:

1. Obtain the proxy form: The first step is to obtain the proxy form from the organization or company hosting the extraordinary general meeting. This form can usually be found on their website or requested directly from their office.
2. Read and understand the instructions: Take the time to carefully read and understand the instructions provided on the proxy form. This will ensure that you correctly fill out and complete the necessary sections.
3. Fill in your personal information: Start by providing your personal information on the proxy form. This generally includes your full name, address, contact details, and any other required information. Double-check for accuracy before proceeding.
4. Specify the meeting details: Indicate the specific extraordinary general meeting for which you are appointing a proxy. This may involve providing the date, time, and location of the meeting.
5. Appoint your proxy: Clearly indicate the name of the individual who will act as your proxy at the extraordinary general meeting. This person will represent your interests and vote on your behalf. Make sure to provide their full name and any other required information.
6. Grant voting authority: Specify the level of voting authority you are granting your proxy. This may include general voting power for all matters, specific voting instructions for certain agenda items, or limited voting authority for particular issues.
7. Sign and date the proxy form: Once you have completed all the necessary sections of the proxy form, sign and date it. Your signature confirms your agreement with the appointed proxy and your understanding of the terms and conditions outlined on the form.
8. Submit the proxy form: Submit the filled-out proxy form by the specified deadline. This can be done by mailing the form, submitting it electronically through the organization's website, or following any other instructions provided.

Who Needs Proxy for an Extraordinary General Meeting:

1. Shareholders unable to attend: A proxy for an extraordinary general meeting is often needed by shareholders who are unable to physically attend the meeting. This may be due to personal commitments, geographical limitations, or other reasons that prevent their attendance.
2. Shareholders wanting representation: Some shareholders may wish to have their voice heard and their vote counted at the extraordinary general meeting, even if they cannot personally attend. By appointing a proxy, they ensure their interests are represented and their voting rights are exercised.
3. Shareholders lacking expertise: Shareholders who lack expertise or knowledge in specific areas being discussed at the extraordinary general meeting may appoint a proxy who has the necessary expertise or understanding of the issues at hand. This enables them to have a knowledgeable representative advocate for their interests and make informed decisions on their behalf.

For pdfFiller’s FAQs

What is proxy extraordinary general meeting?

A proxy extraordinary general meeting is a meeting called by shareholders to discuss important matters when they are unable to attend in person, and instead appoint a proxy to vote on their behalf.

Who is required to file proxy extraordinary general meeting?

Shareholders who are unable to attend the meeting in person but still want to have their vote counted are required to file a proxy for an extraordinary general meeting.

How to fill out proxy extraordinary general meeting?

To fill out a proxy for an extraordinary general meeting, shareholders must appoint a person to vote on their behalf and sign the necessary documentation.

What is the purpose of proxy extraordinary general meeting?

The purpose of a proxy for an extraordinary general meeting is to ensure that shareholders can still have their say and vote on important matters even if they are unable to attend the meeting.

What information must be reported on proxy extraordinary general meeting?

The information reported on a proxy for an extraordinary general meeting includes the name of the shareholder, the person appointed as proxy, and the voting instructions.

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