Get the free Information Circular and Proxy Statement - Canexus

Notice of the Annual General and Special Meeting to be held May 8, 2014, Information Circular and Proxy Statement March 24, 2014, INFORMATION CIRCULAR & PROXY STATEMENT TABLE OF CONTENTS Notice of

How to fill out information circular and proxy

How to fill out an information circular and proxy:

1. Start by carefully reading the instructions provided with the information circular and proxy. Understand the purpose and requirements for filling out the documents.
2. Begin with the information circular. Fill out your personal contact information accurately, including your name, address, and contact details. Double-check for any spelling or typographical errors.
3. Provide your proxy details. This includes the name of the person you are authorizing to vote on your behalf, along with their contact information. Ensure that you trust the individual you choose as your proxy.
4. Clearly mark your voting instructions. This can typically be done by checking boxes or circling options provided in the information circular. Make sure to follow any specific guidelines or requirements mentioned.
5. Review all the information you have entered on the information circular, making sure it is accurate and complete. Any mistakes or missing details may invalidate your proxy vote.
6. If required, sign and date the information circular. Follow any additional instructions provided for signing or attesting the document. This may involve adding your signature, printing your name, and indicating the date.
7. Moving on to the proxy, carefully read the instructions provided. Familiarize yourself with the terms and conditions related to appointing a proxy.
8. Follow the designated sections on the proxy form to authorize your chosen proxy. This typically involves providing their name, contact details, and any specific voting instructions or guidelines you wish them to follow.
9. Double-check all the information you have entered on the proxy form for accuracy. Ensure that all details are correctly spelled and complete.
10. Sign and date the proxy form as required. Follow any specific instructions provided for signing and attesting the document.

Who needs information circular and proxy:

1. Shareholders: Shareholders of a company may require an information circular and proxy to vote on important matters affecting the company, such as electing board members or approving major decisions.
2. Members of organizations or associations: Non-profit organizations or associations may use information circulars and proxies to gather votes on matters vital to their members, such as approving bylaws or selecting leaders.
3. Investors: Individuals who have invested in a particular financial instrument, such as a mutual fund or real estate trust, may receive an information circular and proxy to vote on issues affecting their investment.
4. Beneficiaries of trusts: In cases where a trust has been established, beneficiaries may receive information circulars and proxies to participate in decision-making regarding the trust's assets and operations.

Overall, anyone who holds a voting interest or requires representation for decision-making purposes may need an information circular and proxy. It serves to ensure that individuals can express their views or delegate voting power to someone they trust in various situations.

For pdfFiller’s FAQs

What is information circular and proxy?

Information circular and proxy is a document distributed to shareholders that provides important information about a company's annual meeting, including details about the agenda, board of directors, executive compensation, and voting instructions.

Who is required to file information circular and proxy?

Publicly traded companies are required to file information circular and proxy with regulators and distribute it to shareholders before their annual meeting.

How to fill out information circular and proxy?

Information circular and proxy can be filled out by the company's board of directors, legal team, and corporate secretary, ensuring all necessary information is included and filed correctly.

What is the purpose of information circular and proxy?

The purpose of information circular and proxy is to inform shareholders about important matters regarding the company's annual meeting and to provide them with the opportunity to vote on key decisions.

What information must be reported on information circular and proxy?

Information circular and proxy must include details about the board of directors, executive compensation, proposals to be voted on, and instructions on how to vote.

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