Get the free Minutes Ordinary Council Meeting 18 March 2015 - Shire of Coorow - coorow wa gov

Minutes Ordinary Council Meeting 18 March 2015 Held at the Coo row District Hall Minutes of Ordinary Meeting held Wednesday 18 March 2015 NOTE: These Minutes are yet to be confirmed Page 1 DISCLAIMER

How to fill out minutes ordinary council meeting

How to fill out minutes of an ordinary council meeting:

Start by including the basic information:

1. Date, time, and location of the meeting
2. Names of attendees, including council members, staff, and any other relevant individuals

Begin the minutes with a statement of the meeting's purpose or agenda:

1. Include a list of topics to be discussed or decisions to be made, in chronological order
2. Use headings or bullet points to clearly outline each agenda item

Take notes during the meeting:

1. Summarize key points, discussions, and decisions made for each agenda item
2. Use clear and concise language, avoiding unnecessary details or personal opinions
3. Record any motions made, amendments proposed, and the outcome of any votes taken

Include any important announcements or reports:

1. Note any presentations, reports, or updates shared during the meeting
2. Include relevant details or highlights of these announcements, if necessary

Record any actions or follow-up tasks assigned during the meeting:

1. Note any specific actions to be taken, deadlines, and responsible individuals
2. Make sure to capture any agreed-upon next steps or deliverables

Conclude the minutes by documenting the meeting's closure:

1. Note the time of adjournment or any other relevant information
2. Include the name, title, and signature of the person who chaired the meeting

Who needs minutes of an ordinary council meeting?

Council members and staff:

1. Minutes serve as an official record of what occurred during the meeting
2. They help council members and staff remember decisions and discussions
3. Minutes provide a reference for future meetings and decision-making processes

Legal and compliance purposes:

1. Minutes can be used as evidence in legal proceedings, if required
2. They ensure that the council operates in accordance with applicable laws and regulations

The public and stakeholders:

1. Minutes provide transparency and accountability to the public
2. They allow citizens and stakeholders to keep track of council decisions and actions
3. Minutes can also be used by the media to report on council activities

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What is minutes ordinary council meeting?

Minutes of an ordinary council meeting are official records that document decisions made, actions taken, and discussions held during the meeting.

Who is required to file minutes ordinary council meeting?

The person responsible for taking the minutes, such as the secretary or clerk of the council, is typically required to file the minutes of an ordinary council meeting.

How to fill out minutes ordinary council meeting?

Minutes of an ordinary council meeting should include details such as the date and time of the meeting, a list of attendees, agenda items, decisions made, and any other relevant information discussed.

What is the purpose of minutes ordinary council meeting?

The purpose of minutes of an ordinary council meeting is to provide a record of what transpired during the meeting for future reference and transparency.

What information must be reported on minutes ordinary council meeting?

Information that must be reported on minutes of an ordinary council meeting includes motions made, votes taken, resolutions passed, and any other actions taken.