Get the free Notice of AGM and Proxy Form - Seven West Media

30 September 2013 Company Announcements Office ASX Limited Level 6 20 Bridge Street Sydney NSW 2000 By electronic judgment Total Pages (including cover letter): 11 Notice of AGM and Proxy Form Attached

How to fill out notice of agm and

How to fill out a notice of AGM:

1. Start by clearly stating the name of the company and the type of meeting it is, in this case, an Annual General Meeting (AGM).
2. Include the date, time, and location of the AGM. Make sure to specify the time zone if applicable.
3. Mention the purpose of the meeting, which is typically to present and discuss the financial statements, elect board members, and any other important matters relevant to the company.
4. Include a detailed agenda of the meeting, outlining the topics that will be covered and the order in which they will be discussed. This helps attendees prepare and know what to expect.
5. Provide instructions on how shareholders can register to attend the AGM, whether it's through an online platform, in person, or by proxy. Specify any deadlines or requirements for registration.
6. Mention any voting procedures that will take place during the meeting. If shareholders have the option to vote online or by mail before the AGM, provide clear instructions on how to do so.
7. Include any additional information or documents that shareholders may need to review or prepare prior to the AGM. This may include the financial statements, annual report, or any proposed resolutions.
8. Finally, provide contact information in case shareholders have any questions or need further clarification. This can be an email address, phone number, or physical address.

Who needs a notice of AGM:

1. Shareholders: They need a notice of AGM to be informed about the date, time, and location of the meeting. It allows them to plan their attendance or participation in the meeting.
2. Board of Directors: The notice of AGM is essential for board members to prepare for the meeting, review the agenda and any supporting documents, and be aware of their responsibilities and obligations during the AGM.
3. Regulatory Authorities: Depending on the jurisdiction, regulatory authorities may require companies to provide a notice of AGM as part of their compliance obligations. This allows them to monitor the company's activities and ensure transparency.
4. Potential Investors: If the AGM is open to potential investors or stakeholders, they may need a notice to understand the company's performance, financial health, and future plans. It provides an opportunity for them to evaluate the company's potential before making any investment decisions.
5. Auditors and Legal Advisors: Notice of AGM is important for auditors and legal advisors to be aware of any resolutions or matters that may have legal or financial implications for the company. It allows them to provide guidance and ensure compliance with applicable laws and regulations.

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