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City and County of Broomfield, Colorado CITY COUNCIL AGENDA MEMORANDUM To: From: Prepared by: Mayor and City Council Charles Oak, City and County Manager Thomas C. Demand, Chief of Police James Pfankuch,

How to fill out city council agenda memorandum

How to fill out a city council agenda memorandum:

1. Start by providing your contact information, including your name, title, department, and contact details.
2. Next, write the date of the meeting and the name of the council or committee for which the agenda memorandum is being prepared.
3. Clearly state the purpose of the memorandum, which is to outline the items to be discussed and decided upon during the meeting.
4. Divide the memorandum into sections, with each section representing a specific agenda item. Begin each section with a clear and concise heading.
5. In each section, provide a brief description of the agenda item and its relevance to the council or committee. Include any necessary background information or facts that are crucial for understanding the issue.
6. Indicate the recommended action or decision for each agenda item. This could include options or alternatives that the council can consider, along with any supporting materials.
7. If any supporting documents or attachments are required, make sure to include them with the memorandum. Clearly label and number each attachment for easy reference.
8. Conclude the memorandum by summarizing the main points and expressing any specific requests or expectations from the council or committee.
9. Proofread the memorandum thoroughly to ensure clarity, accuracy, and proper formatting.

Who needs a city council agenda memorandum?

1. City officials and council members - A city council agenda memorandum is essential for city officials and council members as it provides them with an organized and comprehensive overview of the items and issues to be discussed and decided upon during the meeting.
2. City staff and department heads - City staff and department heads may also need the agenda memorandum to understand the topics that will be covered in the council or committee meeting. This helps them prepare relevant information or reports as necessary.
3. Stakeholders and community members - In some instances, stakeholders and community members may also need access to the agenda memorandum to stay informed about the upcoming meeting and the topics that will be addressed. This allows them to participate actively and provide input or support on specific agenda items.

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What is city council agenda memorandum?

City council agenda memorandum is a document that outlines the items and topics to be discussed and voted on during a city council meeting.

Who is required to file city council agenda memorandum?

City council members, city officials, or individuals and organizations seeking to have an item added to the agenda may be required to file a city council agenda memorandum.

How to fill out city council agenda memorandum?

City council agenda memorandum can typically be filled out by providing a detailed description of the item or topic to be discussed, including any relevant background information or supporting documents.

What is the purpose of city council agenda memorandum?

The purpose of city council agenda memorandum is to ensure that all items to be discussed during a city council meeting are clearly outlined and documented for transparency and accountability.

What information must be reported on city council agenda memorandum?

City council agenda memorandum must include a detailed description of the item or topic, any supporting documents, the name of the individual or organization submitting the memorandum, and any relevant deadlines or action items.