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5.28.14 DRAFT, SUBJECT TO MANAGEMENT REVIEW AND REVISION Proprietary & Confidential For Settlement Discussion Purposes Only; Subject to Confidentiality Agreement with respect to Settlement CR3 SETTLEMENT,

How to fill out special meetingexecutive session

How to fill out special meeting/executive session:

1. Begin by identifying the purpose for the special meeting/executive session. Determine if it is necessary to discuss sensitive or confidential information that cannot be shared in a regular meeting.
2. Identify the individuals who should attend the special meeting/executive session. This may include specific board members, executives, or other relevant stakeholders.
3. Set a date, time, and location for the special meeting/executive session. Ensure that it is convenient for all participants and allows for productive discussions.
4. Prepare an agenda for the meeting. Outline the topics to be discussed and the desired outcomes. This will help keep the meeting focused and productive.
5. Notify the participants about the special meeting/executive session. Send out invitations or notifications well in advance, providing all necessary details and any documents that need to be reviewed prior to the meeting.
6. Ensure that the meeting location is set up appropriately. If discussing sensitive information, make sure the room has suitable privacy measures such as closed doors or soundproofing.
7. Facilitate the meeting effectively. Encourage open and honest communication while adhering to any confidentiality requirements. Keep the discussion on track and ensure that all relevant points are addressed.
8. Document the decisions, discussions, and any actions to be taken during the special meeting/executive session. This will help keep a record and guide future actions.
9. Follow up after the meeting. Communicate any action points or next steps to the participants and ensure that any necessary follow-up actions are assigned and completed.

Who needs special meeting/executive session:

1. Boards of directors or executives may need a special meeting/executive session to discuss sensitive financial matters, legal issues, or strategic decisions that require confidentiality.
2. Government bodies or committees may require a special meeting/executive session to discuss sensitive or classified information that cannot be openly shared.
3. Organizations facing significant challenges or crises may convene a special meeting/executive session to address the situation confidentially and develop an appropriate response.
4. Businesses or teams may need a special meeting/executive session to discuss personnel matters such as performance evaluations, promotions, or disciplinary actions.
5. Any group or organization that needs to discuss confidential, sensitive, or classified information that cannot be shared openly may require a special meeting/executive session.

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