Get the free Instructions to bidders - acted

Form PRO05 Version 1.3 INTERNATIONAL CALL FOR TENDER ACTED Uganda Instructions to bidders Date: 23/12/2015 Tender N: T25/FRAMEWORK CONTRACTS/LA/01012016/001 ACTED is requesting through this tender

How to fill out instructions to bidders

Instructions to bidders are typically needed when a company or organization wants to invite potential suppliers or contractors to bid on a project or provide services. These instructions provide important information and guidelines that the bidders must follow when submitting their bids. Here is a point-by-point guide on how to fill out instructions to bidders and who needs them:

1. Introduction: Start by introducing the project or service for which bids are being sought. Provide a brief overview of the project, its objectives, and any key deadlines or requirements.
2. Eligibility criteria: Specify the eligibility criteria that bidders must fulfill in order to be considered for the project. This may include qualifications, experience, licenses, certifications, financial stability, or any other relevant factors.
3. Bidding process: Explain the complete bidding process, including how bids should be submitted, the deadline for submission, and any specific formats or documentation required. Also, mention if there would be any pre-bid meetings, site visits, or opportunities for clarification.
4. Scope of work: Clearly define the scope of work or services required, including specific deliverables, timelines, quality standards, and performance expectations. This section should highlight the detailed requirements, specifications, and any mandatory or optional services.
5. Instructions for preparing bids: Provide step-by-step instructions on how to prepare the bid. This should include details on how to structure the bid, what information to include, any forms or templates to be used, and any specific formatting or labeling requirements. Also, specify if there is a limit on the bid price or any price adjustment mechanisms.
6. Evaluation criteria: Outline the criteria that will be used to evaluate the bids. This may include factors such as price, technical competence, experience, references, quality, or sustainability. If possible, assign weights or scores to each evaluation factor to indicate their relative importance.
7. Contract terms and conditions: Include a section that outlines the key contractual terms and conditions that will govern the project or service. This may include payment terms, intellectual property rights, dispute resolution mechanisms, insurance requirements, termination clauses, and any other legal or commercial aspects.
8. Submission and contact information: Specify how and where the bids should be submitted. Include the contact information of the designated person who can address any questions or clarifications and provide assistance throughout the bidding process. Also, mention any confidentiality or non-disclosure obligations that bidders must adhere to.

Instructions to bidders are essential to ensure that all potential suppliers or contractors have a clear understanding of the project requirements and the bidding process. By providing comprehensive and transparent instructions, organizations can streamline the bidding process, increase competition, and ultimately select the most suitable and qualified bidder for their project or service.

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What is instructions to bidders?

Instructions to bidders are a set of guidelines and requirements provided by the project owner to potential bidders for a construction project.

Who is required to file instructions to bidders?

The project owner or contracting agency is required to provide and file instructions to bidders.

How to fill out instructions to bidders?

Instructions to bidders can be filled out by detailing project specifications, bid submission requirements, deadlines, and any other relevant information for potential bidders to consider.

What is the purpose of instructions to bidders?

The purpose of instructions to bidders is to ensure that all bidders have the necessary information to submit competitive and compliant bids for the construction project.

What information must be reported on instructions to bidders?

Instructions to bidders should include project objectives, scope of work, bid submission requirements, bid opening date, contract terms, and any other relevant details.

How can I modify instructions to bidders without leaving Google Drive?

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