Applicant Rejection Letter - Page 2

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What is an applicant rejection letter?

An applicant rejection letter is a formal communication that is sent to individuals who have applied for a job or program but are not selected. It is an important part of the hiring or admissions process, as it informs candidates that they have not been chosen for the position or opportunity.

What are the types of applicant rejection letter?

There are several types of applicant rejection letters that can be used depending on the specific situation. Some common types include:

Standard rejection letter: This is a generic rejection letter that is used when there are no specific reasons for the rejection.

Position-specific rejection letter: This type of letter is tailored to the specific position the candidate applied for and may mention specific qualifications or requirements that were not met.

Post-interview rejection letter: If a candidate has gone through an interview but is not selected, a post-interview rejection letter may be sent to provide feedback on why they were not chosen.

Internal rejection letter: This type of letter is used when an internal candidate is not selected for a position and is usually sent by HR or the hiring manager.

How to complete an applicant rejection letter

Completing an applicant rejection letter requires careful consideration and professionalism. Here are some steps to follow:

01

Start with a courteous and personalized greeting, addressing the candidate by name.

02

Clearly state that the candidate has not been selected for the position or opportunity, while maintaining a positive and empathetic tone.

03

Provide a brief explanation or reason for the rejection, if applicable and if it can be done without causing potential legal issues.

04

Express gratitude for the candidate's interest in the position or program.

05

Offer any additional feedback or resources that may be helpful to the candidate in their future endeavors.

06

Close the letter with a courteous and professional closing, such as 'Sincerely' or 'Best regards', followed by your name and contact information.

pdfFiller empowers users to create, edit, and share documents online, including applicant rejection letters. With unlimited fillable templates and powerful editing tools, pdfFiller is the only PDF editor users need to efficiently complete and send their rejection letters.

Video Tutorial How to Fill Out applicant rejection letter

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Questions & answers

How do you tell a candidate they didn't get the job template?

I wanted to thank you for taking the time to interview with us for the [job title] position on [day of interview]. We enjoyed meeting with you and thought that you did [short explanation of a positive from their resume or interview]. However, we've decided to go with another candidate because [reason for rejection].

How do you write a letter rejecting an applicants?

How to write a rejection letter Create an informative subject line. Thank the candidate for their time. Tell them you're no longer considering them for the position. Explain why you aren't considering them. Offer some positive aspects about their qualifications or interview.

How do you reject a candidate politely?

Dear [Candidate_name], Thank you for taking the time to consider [Company_name]. We wanted to let you know that we have chosen to move forward with a different candidate for the [Job_title] position.