Form W-9

What is Form W-9?

Form W-9 is an IRS tax form used by businesses to collect the taxpayer identification number (TIN) of individuals who are U.S. citizens, resident aliens, or companies operating in the United States. It is commonly used for reporting income and filing tax returns.

What are the types of Form W-9?

Form W-9 has only one type, which is the Request for Taxpayer Identification Number and Certification. This form is used by businesses and payers to gather essential information from the payee in order to accurately report payments and income to the IRS.

Request for Taxpayer Identification Number and Certification (Form W-9)

How to complete Form W-9

Completing Form W-9 is a straightforward process. Here are the steps to fill it out correctly:

01
Enter your name and business name, if applicable, as it appears on your tax return.
02
Provide your business entity type, such as sole proprietorship, partnership, corporation, etc.
03
Fill in your TIN, which can be your Social Security Number (SSN), Individual Taxpayer Identification Number (ITIN), or Employer Identification Number (EIN) depending on your situation.
04
Indicate whether you are exempt from backup withholding by checking the appropriate box.
05
Sign and date the form to certify that the information provided is accurate.
06
Include any additional information required by the requester, if applicable.

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Video Tutorial How to Fill Out Form W-9

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Questions & answers

The W-9 asks for five pieces of information: your name, business name (if applicable), address, taxpayer identification number, and the type of business entity you operate. It's pretty painless as far as tax paperwork goes.
How to fill out a W-9 Enter your name. Write or type your full legal name as shown on your tax return. Enter your business name. Choose your federal tax classification. Choose your exemptions. Enter your street address. Enter the rest of your address. Enter your requester's information.
If you complete Form W-9 as an individual, you don't need to worry about filling out this section. Certain businesses and organizations are exempt from backup withholding in certain instances and will need to fill out this line.