Medical Records Release Form
Who Needs a Medical Records Release Form?
Medical records are treated as the patient's confidential and personal information that should remain confidential. But in some situations, the clinic or hospital should provide it to third parties. Keep in mind, that this data should be disclosed only to authorized persons and organizations. Any violation of this rule can lead to the clinic being prosecuted.
There are a number of cases, when those details may be disclosed either fully or partially:
- Compensation by insurance companies.
- In the instance when the individual switches doctors or hospitals for further treatment.
- To provide evidence of physical injuries or other disabilities during court proceedings.
- To provide the results of analyses or tests needed for further employment in a company.
- Medical studies that can use particular information for making research
Simple Recommendations on How to Fill Out Medical Records Release Form
To complete a medical records release form, select the needed template variant from the internal form library or upload the sample used by your clinic. Add the following information:
- Patient's name, date of birth, postal address, ZIP code, city, and state.
- Contact information of the patient whose data you are providing: electronic mail address and phone number.
- The channel of sharing data with the receiver (by fax, regular mail, secure email).
- Details about the addressee (name, address, email, phone number).
- The number of records shared: all or particular.
- The certification of the person or power of attorney or health care surrogate.
- Date and printed name of a patient, certifying a document and relationship to the individual, whose notes shared (if it is applicable).
After all needed details are filled out, save the changes and send the individual or authorized person the template for certification.