Meeting Minutes Template

What is Meeting Minutes Template?

A Meeting Minutes Template is a document that serves as a record of the discussions, decisions, and actions taken during a meeting. It provides a concise summary of the key points addressed, making it easier for participants to review and refer back to the meeting proceedings.

What are the types of Meeting Minutes Template?

There are several types of Meeting Minutes Templates available, each designed for different types of meetings and organizational needs. Some common types include:

Formal Meeting Minutes Template: Used for official and formal meetings, such as board meetings or shareholders' meetings.
Informal Meeting Minutes Template: Suitable for less formal meetings or team discussions.
Action-oriented Meeting Minutes Template: Focuses on capturing the action items and decisions made during the meeting.

How to complete Meeting Minutes Template

Completing a Meeting Minutes Template is a straightforward process that can be done in a few simple steps. Here's a guide to help you get started:

01
Start by entering the name of the meeting, date, and time.
02
Include a list of attendees and their roles or affiliations.
03
Record the key discussions, topics, and any presentations given during the meeting.
04
Summarize the decisions made and list any action items assigned.
05
Add a section for any follow-up tasks or next steps.
06
Review the completed Meeting Minutes Template for accuracy and clarity.
07
Share the minutes with the relevant stakeholders and save a copy for future reference.

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Questions & answers

Minutes aren't a transcription. they're a summary. (See the best meeting transcription software if you need a word-for-word transcription.) 🚫 Don't include personal thoughts or observations. If you have thoughts and ideas during the meeting, record them separately from the official minutes.
What to include when writing meeting minutes? Meeting basics like name, place, date and time‍ List of meeting participants. Meeting purpose. Agenda items. Next meeting date and place. Documents to be included in the meeting report.
- Minutes are always written in the past tense and should be clear and concise. - Remember to use active or specific and not passive or vague phrases. - Examples of expressions used: members agreed, the chairman requested, the members resolved, suggested, etc. - Look at the sample of minutes below.
What to include when writing meeting minutes? Meeting basics like name, place, date and time‍ List of meeting participants. Meeting purpose. Agenda items. Next meeting date and place. Documents to be included in the meeting report.
The minutes should follow the order of the agenda, with a basic, almost vague, summary sentence or two for each item, along with the name of the person who presented it. Votes taken should appear in their place of order in the agenda. Generally, don't include names.
Recording and documenting meetings is now easier than ever with a meeting minutes template in Microsoft Word. Minutes templates for meetings capture all the important details in the exact format you need for your school, business, or club. Record elections, committee reports, budgets, special announcements, and more.