Last updated on
Jan 19, 2026
Quickly edit documents online, add signatures, and send for signing — all from one easy-to-use solution you can access from anywhere.
How to e-sign PDF with pdfFiller
What does it mean to e-sign PDF?
E-signing a PDF involves adding a digital signature to a document in PDF format, allowing users to authenticate their identity electronically. This process is legally binding in many jurisdictions and is essential for efficient document workflows.
Why e-sign PDF is critical for modern document workflows
E-signatures enhance the speed and efficiency of document processing, reduce paperwork, and ensure security. They facilitate seamless collaboration, especially when team members are in different locations, streamlining the approval process.
Use-cases and industries that frequently e-sign PDF
Businesses across various sectors utilize e-signatures for contracts, agreements, consent forms, and more. Common industries include real estate, healthcare, finance, and legal services, where timely documentation is crucial.
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Real Estate: Quick signing of property agreements.
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Healthcare: Patient consent forms.
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Finance: Loan documents and contracts.
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Legal: Retainer agreements and contracts.
Step-by-step: how to e-sign PDF in pdfFiller
To electronically sign a PDF in pdfFiller, follow these steps: log into your pdfFiller account, upload your PDF document, select the 'e-sign' option, and create your signature using your mouse or trackpad. Finally, place your signature in the desired location and save the document.
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Log into your pdfFiller account.
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Upload the PDF document you wish to sign.
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Select the 'e-sign' option from the menu.
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Create your signature using your mouse or trackpad.
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Place your signature in the required area of the PDF.
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Save the signed document.
Options for customizing signatures, initials, and stamps when you e-sign PDF
pdfFiller allows users to customize their e-signatures. You can choose between drawing your signature, typing it in different fonts, or uploading a scanned image. This feature enhances personalization while ensuring professionalism.
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Drawing: Create a unique, handwritten signature.
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Typing: Select a font that suits your style.
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Upload: Use a scanned image of your signature.
Managing and storing documents after you e-sign PDF
After signing, pdfFiller offers tools for managing and storing documents. Users can create folders, assign tags for easy retrieval, and share signed PDFs directly via email or links, ensuring organized access.
Security, compliance, and legal aspects when you e-sign PDF
When e-signing PDFs, it’s essential to consider security measures and compliance with regulations such as eIDAS and ESIGN. pdfFiller employs encryption and audit trails to ensure the integrity and legality of your signed documents.
Alternatives to pdfFiller for e-sign PDF workflows
Several alternatives to pdfFiller exist in the market, including DocuSign, Adobe Sign, and SignNow. While these platforms have robust e-signing capabilities, features such as document editing and collaboration tools may vary.
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DocuSign: Focused primarily on e-signatures.
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Adobe Sign: Integrates well within the Adobe ecosystem.
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SignNow: Offers competitive pricing but fewer features.
Conclusion
E-signatures in PDFs are essential for modern document workflows, enhancing efficiency, speed, and security. By using pdfFiller, users can easily e-sign documents and take advantage of additional document management features, setting a standard for seamless collaboration.
Try these PDF tools
Edit PDF
Quickly edit and annotate PDFs online.
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Sign
eSign documents from anywhere.
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Request signatures
Send a document for eSignature.
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Share
Instantly send PDFs for review and editing.
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Merge
Combine multiple PDFs into one.
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Rearrange
Rearrange pages in a PDF document.
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Compress
Compress PDFs to reduce their size.
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Convert
Convert PDFs into Word, Excel, JPG, or PPT files and vice versa.
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Create from scratch
Start with a blank page.
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Edit DOC
Edit Word documents.
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Collect legally binding electronic signatures the easy way
Edit, sign, send — done!
Customize your workflow
Send documents to a single recipient or an entire group. Assign roles, set a signing order, and schedule reminders for a smooth, error-free process.
Collect data efficiently
Create fillable PDF forms and let your recipients complete them from any device. Publish forms online or share them via a direct link to capture data and signatures without chasing people down.
Track and store documents
Get real-time visibility into the signing process and keep track of all your documents in one place. Your files are stored in secure cloud storage, so you can access them anytime and anywhere.
Share & collaborate
Need more eyes on a document before sending? Share it with the team to edit or highlight content, redact sensitive information, leave feedback, and exchange comments.
Maintain security & compliance
Collect signatures in compliance with ESIGN, UETA, eIDAS, and GDPR. Protect your documents with a password, request additional signer authentication, set document expiration dates, and more.
How to send a document for signature?
Upload
Upload your document to pdfFiller and click E-sign.
Add recipients
Choose who needs to sign and add as many recipients as you need.
Prepare
Drag and drop fillable fields on your document and assign them to specific recipients.
Finalize & send
Review your recipients, customize the signing order, set reminders, and hit Send.
Who needs this?
Explore how professionals use pdfFiller to get documents signed.
Sales
Quickly edit contracts, add eSignatures, and send them to clients or vendors for signing without leaving pdfFiller. Track who has signed and who still needs to take action, keeping your business running smoothly.
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Service agreements
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Vendor contracts
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Non-disclosure agreements (NDAs)
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Purchase orders
Human Resources
Create fillable PDF forms for offer letters, employment contracts, and onboarding documents. Let new hires complete and sign them from any device, making the onboarding process accessible and hassle-free for everyone.
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Offer letters
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Employment contracts
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Non-compete agreements
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Benefits enrollment forms
Legal
Share legal documents with your team for review or editing before sending them for signing. Speed up agreement negotiations by allowing all parties to share feedback and make quick edits without endless email chains.
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Contracts and agreements
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Power of attorney forms
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Affidavits
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Settlement agreements
Real Estate
Edit property agreements, add signature fields, and send them to buyers, sellers, or agents for signing. Send documents to a single recipient or an entire group, and track the signing process in real time to ensure timely closings.
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Purchase agreements
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Lease contracts
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Property disclosure forms
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Inspection reports
Education
Create fillable forms for permission slips, enrollment documents, or policy acknowledgments. Allow parents, students, or staff to complete and sign them from any device. Keep track of all signed documents in one secure place for easy access and compliance.
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Permission slips
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Enrollment forms
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Scholarship applications
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Teacher contracts
Finance
Edit financial agreements, add eSignatures, and send them to clients or stakeholders for signing. Allow clients to complete and sign online digital forms from anywhere to simplify loan applications, account openings, and authorizations.
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Loan agreements
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Investment contracts
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Financial statements
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Payment authorizations
Why sign documents with pdfFiller?
Ease of use
Users appreciate pdfFiller's intuitive interface and the ability to manage documents from anywhere without clunky desktop software.
More than eSignature
pdfFiller is a complete solution that offers PDF editing, eSignature, file storage, and collaboration under one roof.
For individuals and teams
Whether you work solo or with a team, pdfFiller equips you with all the tools to handle your daily document tasks.
pdfFiller scores top ratings on review platforms
I am more than impressed with PDFfiller...Beyond my expectations! Very user friendly, and it is cutting my time spent in half..Thanks for a great product
This software is great! It not only makes it easy to add text, but also has a lot of additional functionality such as the ability to create links for others to fill in information on samesaid documents, etc.
What do you like best?
Simple and easy way I can get things done
What do you dislike?
Wish phone app was just as easy to manuever
What problems are you solving with the product? What benefits have you realized?
Signature and cleaning up Documents
Simple and easy way I can get things done
What do you dislike?
Wish phone app was just as easy to manuever
What problems are you solving with the product? What benefits have you realized?
Signature and cleaning up Documents
this is a great tool to edit documents
this is a great tool to edit documents. I have adobe premium version still i use this because it is easier to write on.
It was frustrating at the beginning. I don't know how to rename a document. I will try and read the manual within the next week. I will attend the webinar.
IT IS VERY CONVENIENT WHEN WE NEED PRIOR YEAR TAX FORMS...
IT IS VERY CONVENIENT WHEN WE NEED PRIOR YEAR TAX FORMS AT OUR FINGER TIPS. AS FOR ADMINISTRATIVE TEMPLATES, IT IS VERY RESOURCEFUL AND ABLE TO COMMUNICATE THROUGH EMAIL, FAX, ETC. THANK YOU.
Watch pdfFiller eSignatures in action
Check out a quick video tutorial that shows how to create and place your signature or send a document for signing.
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