Last updated on
Jan 23, 2026
Quickly edit documents online, add signatures, and send for signing — all from one easy-to-use solution you can access from anywhere.
PDF e-signatures with pdfFiller
What is PDF e-signature?
A PDF e-signature is a digital representation of a signature that allows individuals to sign documents electronically. This functionality streamlines the signing process, making it fast and efficient.
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Legally binding as per electronic signature laws.
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Eliminates the need for printing and scanning.
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Enhances the speed of document transactions.
Why PDF e-signature matters for document workflows
Incorporating PDF e-signatures into document workflows reduces the time spent on manual processes. Users can sign and send documents anywhere, anytime, enhancing productivity and efficiency.
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Reduces turnaround time significantly.
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Facilitates remote collaboration.
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Improves compliance tracking.
Core features of PDF e-signature in pdfFiller
pdfFiller offers an array of features tailored for e-signatures, including reusable templates, team collaboration options, and integration with other applications.
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Drag and drop functionality for ease of use.
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Mobile-friendly for signing on the go.
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Comprehensive audit trails for security.
PDF e-signature modes: SendToEach vs SendToGroup
Choosing between SendToEach and SendToGroup depends on the signing needs. SendToEach allows individual signing, while SendToGroup enables multiple signers simultaneously.
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SendToEach for sequential signatures.
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SendToGroup for immediate collective signing.
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Both offer tracking capabilities.
Security, authentication, and compliance for PDF e-signature
Security is paramount for electronic signatures. pdfFiller implements features like multi-factor authentication and encryption to ensure document integrity and compliance with regulations.
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End-to-end encryption for signed documents.
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Role-based access controls.
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Compliance with eIDAS and UETA.
Setting signer order and roles
Understanding how to set signer order and define roles is critical to document workflow. pdfFiller allows users to assign roles and set the order of signing seamlessly.
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Easily assign signer roles.
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Define signing order to manage workflow.
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Notify users of their signing obligations.
How to use PDF e-signature: step-by-step guide
To use PDF e-signatures in pdfFiller, follow these steps: 1. Upload your PDF document. 2. Select the e-signature feature. 3. Add signers and set signing order. 4. Send the document for signatures. 5. Track the e-signature status.
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Upload the document to pdfFiller.
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Select e-signature request.
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Add/remove signers as necessary.
Tracking, notifications, and audit logs in PDF e-signature
pdfFiller provides tracking and notifications for PDF e-signatures, allowing users to stay informed on document status. Audit logs are available for reviewing all interactions related to the document.
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Receive notifications for each step of the signing process.
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Access detailed audit logs for accountability.
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Monitor signer interactions in real-time.
Typical use-cases and industries leveraging PDF e-signature
PDF e-signatures are widely used across various industries such as real estate, healthcare, and finance, where quick turnaround and security are essential.
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Real estate for contracts and agreements.
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Healthcare for patient consent forms.
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Finance for loan documents.
Conclusion
Incorporating PDF e-signatures can significantly improve document workflows, making them faster, secure, and more efficient. By leveraging pdfFiller’s capabilities, individuals and teams can transform their document management processes.
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Merge
Combine multiple PDFs into one.
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Compress PDFs to reduce their size.
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Create from scratch
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Collect legally binding electronic signatures the easy way
Edit, sign, send — done!
Customize your workflow
Send documents to a single recipient or an entire group. Assign roles, set a signing order, and schedule reminders for a smooth, error-free process.
Collect data efficiently
Create fillable PDF forms and let your recipients complete them from any device. Publish forms online or share them via a direct link to capture data and signatures without chasing people down.
Track and store documents
Get real-time visibility into the signing process and keep track of all your documents in one place. Your files are stored in secure cloud storage, so you can access them anytime and anywhere.
Share & collaborate
Need more eyes on a document before sending? Share it with the team to edit or highlight content, redact sensitive information, leave feedback, and exchange comments.
Maintain security & compliance
Collect signatures in compliance with ESIGN, UETA, eIDAS, and GDPR. Protect your documents with a password, request additional signer authentication, set document expiration dates, and more.
How to send a document for signature?
Upload
Upload your document to pdfFiller and click E-sign.
Add recipients
Choose who needs to sign and add as many recipients as you need.
Prepare
Drag and drop fillable fields on your document and assign them to specific recipients.
Finalize & send
Review your recipients, customize the signing order, set reminders, and hit Send.
Who needs this?
Explore how professionals use pdfFiller to get documents signed.
Sales
Quickly edit contracts, add eSignatures, and send them to clients or vendors for signing without leaving pdfFiller. Track who has signed and who still needs to take action, keeping your business running smoothly.
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Service agreements
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Vendor contracts
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Non-disclosure agreements (NDAs)
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Purchase orders
Human Resources
Create fillable PDF forms for offer letters, employment contracts, and onboarding documents. Let new hires complete and sign them from any device, making the onboarding process accessible and hassle-free for everyone.
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Offer letters
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Employment contracts
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Non-compete agreements
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Benefits enrollment forms
Legal
Share legal documents with your team for review or editing before sending them for signing. Speed up agreement negotiations by allowing all parties to share feedback and make quick edits without endless email chains.
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Contracts and agreements
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Power of attorney forms
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Affidavits
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Settlement agreements
Real Estate
Edit property agreements, add signature fields, and send them to buyers, sellers, or agents for signing. Send documents to a single recipient or an entire group, and track the signing process in real time to ensure timely closings.
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Purchase agreements
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Lease contracts
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Property disclosure forms
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Inspection reports
Education
Create fillable forms for permission slips, enrollment documents, or policy acknowledgments. Allow parents, students, or staff to complete and sign them from any device. Keep track of all signed documents in one secure place for easy access and compliance.
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Permission slips
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Enrollment forms
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Scholarship applications
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Teacher contracts
Finance
Edit financial agreements, add eSignatures, and send them to clients or stakeholders for signing. Allow clients to complete and sign online digital forms from anywhere to simplify loan applications, account openings, and authorizations.
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Loan agreements
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Investment contracts
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Financial statements
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Payment authorizations
Why sign documents with pdfFiller?
Ease of use
Users appreciate pdfFiller's intuitive interface and the ability to manage documents from anywhere without clunky desktop software.
More than eSignature
pdfFiller is a complete solution that offers PDF editing, eSignature, file storage, and collaboration under one roof.
For individuals and teams
Whether you work solo or with a team, pdfFiller equips you with all the tools to handle your daily document tasks.
pdfFiller scores top ratings on review platforms
I really enjoyed having this at my finger tips. It was really helpful when needing to fill out a form that was left on my door step on digits. I just found the form and it was done.
I really like this program. It accomplishes exactly what I need it to do and is very easy to use. Just upload any doc, input the data, and save/print it. That easy!
It think it can be very useful once I get the hang of it. Disappointed that for a yearly subscription of $72.00 you don't get access to the erase feature. This feature is even free online. Do consider and include it.
What do you like best?
I like the interface!Very user-friendly ^_^
What do you dislike?
Signing out automatically and sometimes experiencing slow signing process(Lag)
What problems are you solving with the product? What benefits have you realized?
Signing pdf files such forms/packets etc. Benefits : such ease of use for filling out docs in a minutes.
I like the interface!Very user-friendly ^_^
What do you dislike?
Signing out automatically and sometimes experiencing slow signing process(Lag)
What problems are you solving with the product? What benefits have you realized?
Signing pdf files such forms/packets etc. Benefits : such ease of use for filling out docs in a minutes.
Searching for specific wording in a .PDF file
My request for assistance with an issue I didn't know how to fix was answered very quickly and I was back to work. Unlike most support with other software companies where you wait 3 days for a response requesting additional information then another 3 days for a response and usually goes on and on. pdfFiller was right there and stayed with me until the problem was solved. Anyone dealing with .PDF files and not using pdfFiller is losing out.
i loved everything
i loved everything , though you should make the edit option for pictures have the background edit feature , despite that everything is amazing highly reccomendable
Watch pdfFiller eSignatures in action
Check out a quick video tutorial that shows how to create and place your signature or send a document for signing.
What businesses achieve with pdfFiller
Discover how you can benefit too.
How to create a digital signature with QR code?
Scan this QR code using your mobile device's camera. Once the QR code is scanned, a signature field will be added to the document. Position the signature field in the desired location by dragging and dropping it. Click on the signature field to open the signature editor.
Can an NDA be signed electronically?
If you're starting a business or job remotely, a Non-Disclosure Agreement can be signed online using a trusted electronic signature solution such as iLovePDF Signature. The service allows you to self-sign PDF documents and send requests to gather other people's signatures on a contract.
Can you make your own confidentiality agreement?
You do not need a lawyer to create and sign a non-disclosure agreement. However, if the information you are trying to protect is important enough to warrant an NDA, you may want to have the document reviewed by someone with legal expertise.
What is the NDA signature?
A nondisclosure agreement (NDA) is a legal document between two or more parties who agree not to disclose any sensitive information revealed over the course of doing business together.