Last updated on
Nov 13, 2025
Quickly edit documents online, add signatures, and send for signing — all from one easy-to-use solution you can access from anywhere.
How to Replace Signature in Fax with pdfFiller
What does it mean to replace signature in fax?
Replacing a signature in a fax involves updating the electronic signature on a document sent via fax. This is crucial for maintaining the accuracy and currency of the signed documents. An updated signature can reflect any changes in authorization or simply correct an outdated or erroneous signature.
Why replacing signature in fax is critical for modern document workflows?
In today’s digital environment, the ability to modify and manage signatures efficiently is vital for streamlined workflows. Organizations need to ensure that documents are signed accurately and quickly to avoid delays in processes. Replacing signatures helps in maintaining compliance, reducing errors, and enhancing operational efficiency.
Use-cases and industries that frequently replace signatures in fax
Several industries frequently require the replacement of signatures in faxes, including:
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Legal: Ensuring contracts have the correct signatories.
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Healthcare: Updating patient consent forms.
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Finance: Modifying loan and agreement documents.
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Real Estate: Re-signing of agreements during transactions.
Step-by-step: how to replace signature in fax in pdfFiller
Replacing a signature in a fax using pdfFiller is straightforward. Follow these steps to ensure accuracy and efficiency:
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Log in to your pdfFiller account.
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Upload the fax document that requires a signature update.
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Select the signature field in the document.
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Choose the option to replace or update the signature.
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Confirm the changes and save the document.
Options for customizing signatures, initials, and stamps when you replace signatures in fax
pdfFiller provides various customization options for signatures, initials, and stamps.
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Draw your own signature with a mouse or stylus.
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Upload a scanned signature for authenticity.
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Use pre-designed stamps for quick approval.
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Add initials or comments alongside signatures.
Managing and storing documents after you replace signatures in fax
Once you've replaced a signature, managing and storing the document effectively is crucial. pdfFiller’s cloud-based platform allows you to organize and retrieve documents easily.
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Utilize folders to categorize your documents.
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Employ tagging for easy searchability.
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Set access permissions for team collaboration.
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Regularly back up documents to prevent data loss.
Security, compliance, and legal aspects when you replace signatures in fax
When handling electronic documents and signatures, it's essential to consider security and compliance. pdfFiller complies with various regulations to ensure that your data remains safe.
Alternatives to pdfFiller for replacing signatures in fax workflows
While pdfFiller offers comprehensive solutions for replacing signatures, there are alternatives available in the market. Here is a comparative overview of other options:
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DocuSign: Known for strong eSignature capabilities.
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Adobe Sign: Offers robust PDF editing features.
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HelloSign: A user-friendly interface for basic needs.
Conclusion
In conclusion, the ability to replace a signature in a fax is an essential function for modern digital workflows, particularly for organizations in fast-paced industries. With pdfFiller, users can make this process seamless and efficient, ensuring that all document handling is secure, compliant, and straightforward.
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Collect legally binding electronic signatures the easy way
Edit, sign, send — done!
Customize your workflow
Send documents to a single recipient or an entire group. Assign roles, set a signing order, and schedule reminders for a smooth, error-free process.
Collect data efficiently
Create fillable PDF forms and let your recipients complete them from any device. Publish forms online or share them via a direct link to capture data and signatures without chasing people down.
Track and store documents
Get real-time visibility into the signing process and keep track of all your documents in one place. Your files are stored in secure cloud storage, so you can access them anytime and anywhere.
Share & collaborate
Need more eyes on a document before sending? Share it with the team to edit or highlight content, redact sensitive information, leave feedback, and exchange comments.
Maintain security & compliance
Collect signatures in compliance with ESIGN, UETA, eIDAS, and GDPR. Protect your documents with a password, request additional signer authentication, set document expiration dates, and more.
How to send a document for signature?
Upload
Upload your document to pdfFiller and click E-sign.
Add recipients
Choose who needs to sign and add as many recipients as you need.
Prepare
Drag and drop fillable fields on your document and assign them to specific recipients.
Finalize & send
Review your recipients, customize the signing order, set reminders, and hit Send.
Who needs this?
Explore how professionals use pdfFiller to get documents signed.
Sales
Quickly edit contracts, add eSignatures, and send them to clients or vendors for signing without leaving pdfFiller. Track who has signed and who still needs to take action, keeping your business running smoothly.
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Service agreements
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Vendor contracts
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Non-disclosure agreements (NDAs)
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Purchase orders
Human Resources
Create fillable PDF forms for offer letters, employment contracts, and onboarding documents. Let new hires complete and sign them from any device, making the onboarding process accessible and hassle-free for everyone.
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Offer letters
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Employment contracts
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Non-compete agreements
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Benefits enrollment forms
Legal
Share legal documents with your team for review or editing before sending them for signing. Speed up agreement negotiations by allowing all parties to share feedback and make quick edits without endless email chains.
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Contracts and agreements
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Power of attorney forms
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Affidavits
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Settlement agreements
Real Estate
Edit property agreements, add signature fields, and send them to buyers, sellers, or agents for signing. Send documents to a single recipient or an entire group, and track the signing process in real time to ensure timely closings.
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Purchase agreements
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Lease contracts
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Property disclosure forms
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Inspection reports
Education
Create fillable forms for permission slips, enrollment documents, or policy acknowledgments. Allow parents, students, or staff to complete and sign them from any device. Keep track of all signed documents in one secure place for easy access and compliance.
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Permission slips
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Enrollment forms
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Scholarship applications
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Teacher contracts
Finance
Edit financial agreements, add eSignatures, and send them to clients or stakeholders for signing. Allow clients to complete and sign online digital forms from anywhere to simplify loan applications, account openings, and authorizations.
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Loan agreements
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Investment contracts
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Financial statements
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Payment authorizations
Why sign documents with pdfFiller?
Ease of use
Users appreciate pdfFiller's intuitive interface and the ability to manage documents from anywhere without clunky desktop software.
More than eSignature
pdfFiller is a complete solution that offers PDF editing, eSignature, file storage, and collaboration under one roof.
For individuals and teams
Whether you work solo or with a team, pdfFiller equips you with all the tools to handle your daily document tasks.
pdfFiller scores top ratings on review platforms
I've tried other programs to convert pdf files and it didn't work. At least you were able to convert from pdf to a document I needed to type and enter information on before submission. I would like to save my resume' in a docx. file without loosing the format. My resume is already created but I would like to make changes on it when I get a new job. Please help!!!
What do you like best?
PDFfiller is a great way for me to pre-fill documents that I use on a regular basis for my clients. By having as many fields clearly completed as possible, transactions that may have been held up due to illegible or missing information can be processed much more quickly. Clients also appreciate not having to do as much work! I also like the fact that I can use a social media signin for PDFfiller instead of having to create a separate user ID and password. It's one less thing that I have to remember.
What do you dislike?
Sometimes, I get frustrated by the "auto-detect" feature that highlights an entire line of a form. I'd rather use the text insertion feature and place text where I want it rather than have to edit the whole line. The other frustrating thing is having to make sure you're logged out on one computer before using it on another device in the office!
Recommendations to others considering the product:
I recommend PDFfiller without hesitation, with one caveat: only one sign-in is allowed at a time per user. If you use multiple computers at your place of employment, make sure you're signed out of PDFfiller on one computer before trying to sign on with the other. It will save you some aggravation. This is especially frustrating if you use the program on a desktop and a laptop and forget to sign out of the desktop computer before bringing the laptop home to work remotely. I did do a lot of research before deciding to invest in PDFfiller, and after my due diligence was hard-pressed to find an option with all of the features that I needed and at a price point that I felt was affordable. For the money, PDFfiller is a great investment for offices looking for ease and convenience with pre-filling forms. The learning curve is not very steep, and there is a lot of functionality for adding features besides text: check/"x" in specific boxes, highlighting, erasing, etc. I have used all of those features with little to no difficulty. Erasing is a bit of a science, with some trial and error involved in determining the exact size of the eraser needed for the job. Being able to move inserted text around easily and increase or decrease the font size as needed is a very helpful feature, especially if you want to call attention to certain pieces of information or make them stand out from the rest of the document. While I have not used the signature feature very often, I have found it to be useful in the rare instances that I have needed it. I have a copy of my signature saved in PDFfiller, which makes it very easy to insert a signature field into documents. Clients also appreciate this feature as well.
What problems are you solving with the product? What benefits have you realized?
PDFfiller is making it a lot easier for me to personalize and email forms to my clients, improving their service experience and saving me time and trouble. It's a huge convenience for me and much appreciated by clients whose handwriting is less than clear! The biggest benefit to me is having a library of frequently used documents that I can pull up on the fly, make adjustments and edits to a few fields, and have a new document ready to go in a matter of minutes. I've also been able to add information in the "white spaces" of forms I have created in the past, to include client-specific text, contact information and other items.
PDFfiller is a great way for me to pre-fill documents that I use on a regular basis for my clients. By having as many fields clearly completed as possible, transactions that may have been held up due to illegible or missing information can be processed much more quickly. Clients also appreciate not having to do as much work! I also like the fact that I can use a social media signin for PDFfiller instead of having to create a separate user ID and password. It's one less thing that I have to remember.
What do you dislike?
Sometimes, I get frustrated by the "auto-detect" feature that highlights an entire line of a form. I'd rather use the text insertion feature and place text where I want it rather than have to edit the whole line. The other frustrating thing is having to make sure you're logged out on one computer before using it on another device in the office!
Recommendations to others considering the product:
I recommend PDFfiller without hesitation, with one caveat: only one sign-in is allowed at a time per user. If you use multiple computers at your place of employment, make sure you're signed out of PDFfiller on one computer before trying to sign on with the other. It will save you some aggravation. This is especially frustrating if you use the program on a desktop and a laptop and forget to sign out of the desktop computer before bringing the laptop home to work remotely. I did do a lot of research before deciding to invest in PDFfiller, and after my due diligence was hard-pressed to find an option with all of the features that I needed and at a price point that I felt was affordable. For the money, PDFfiller is a great investment for offices looking for ease and convenience with pre-filling forms. The learning curve is not very steep, and there is a lot of functionality for adding features besides text: check/"x" in specific boxes, highlighting, erasing, etc. I have used all of those features with little to no difficulty. Erasing is a bit of a science, with some trial and error involved in determining the exact size of the eraser needed for the job. Being able to move inserted text around easily and increase or decrease the font size as needed is a very helpful feature, especially if you want to call attention to certain pieces of information or make them stand out from the rest of the document. While I have not used the signature feature very often, I have found it to be useful in the rare instances that I have needed it. I have a copy of my signature saved in PDFfiller, which makes it very easy to insert a signature field into documents. Clients also appreciate this feature as well.
What problems are you solving with the product? What benefits have you realized?
PDFfiller is making it a lot easier for me to personalize and email forms to my clients, improving their service experience and saving me time and trouble. It's a huge convenience for me and much appreciated by clients whose handwriting is less than clear! The biggest benefit to me is having a library of frequently used documents that I can pull up on the fly, make adjustments and edits to a few fields, and have a new document ready to go in a matter of minutes. I've also been able to add information in the "white spaces" of forms I have created in the past, to include client-specific text, contact information and other items.
Easy way to fill in PDFs
Used as a freelance writer/editor who works with lots of PDFs.
It does what it says: helps you easily fill in PDFs. I like the customizable options that work for a variety of PDF formats.
Nothing I can think of at the moment; this software meets my needs as a freelance writer/editor professional.
easiest way to fill forms!
I like it and I recommend it to anyone who works with Forms that cannot be edited using another softwares.
In my job we need to complete a LOT of forms (we are a law firm specialized in tax and corporate law so we need to complete a lot of forms that come in PDF format) and some of them doesn´t allow us to make any edit in the regular PDF program so PDFFiller is our salvation. It is super easy to use and it allows you to edit the entire document using only this software. You can add text or even delete parts that you don´t need. It is a software that doesn´t require any effort to understand because everything is as simple as upload the document, make the changes and save as pdf or print the document. I use it every day and I find it very complete for the things that I need.
You are not able to use it in several computers, so if by mistake you open your session on another computer you may loose your work.
An Ultimate Timesaving Software
I have never been bored using this software except for motivating me to give my maximum to the company. Once I am done with my PDF file, I just need to click one icon to send it to the respective recipient or recipients. Comprehensive icons on the right and left sidebars(panes) give a visually soothing experience and increase the efficiency of the work. Last but not least the privacy of the documents is guaranteed as the files can be password protected through this app. Indeed, the above-aforementioned aspects are only a few but there are plentiful advantageous features are available in this software, hence I highly recommend this software to use in your company or even personally.
One of the most important features I personally like is the ''AUDIT TRAIL". This great aspect helps me to identify each and every change made to the initial report and it gives a comprehensive picture of the amendments executed to the initial report, hence the authenticity of the reports is enhanced. Another great benefit to almost all the users is the ''E-signature". Having this electronically done made signature simply replaced conventional writing email address as the E-sign. Once the signatures are uploaded to this application, you can easily click and select the saved original sign in electronic format.
Sign-in through the mobile application is somewhat not effective. Our staff has experienced Android devices sending an error message and need to try a few times to access through a mobile device; thus the quality of this software is never sabotaged because the value we are generating from this application is abundant compared to this minor issue. We never experienced any difficulty in using this software on our computers.
Great service and software
Great service and software. I used PDF filler to edit and sign a couple of PDFs and the tool is easy to use. I've also made use of their customer service and they responded fast and adequately! Great tool, great service! Thanks for being awesome!
Watch pdfFiller eSignatures in action
Check out a quick video tutorial that shows how to create and place your signature or send a document for signing.
What businesses achieve with pdfFiller
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Can you fax a signature?
A faxed signature is valid if it fulfils the requirements for a legally valid signature. This means that the signature must be handwritten and unmistakable and document the intention of the signatory.
Can you edit a fax?
You can use Fax Viewer Mode if you simply want to view your faxes. Fax Edit Mode: The default mode for eFax Messenger. This mode provides a more extensive set of tools that allow you to edit your faxes, convert your faxes to TIFF and PDF, add an electronic signature, and create your own custom cover pages.
How to replace signature in PDF?
Replace your signature Mouse over your name in the upper-right corner of the window. Select the My Signature option. Select Clear to delete the existing signature file. Create your new signature per the above process.