Last updated on
Dec 26, 2025
Quickly edit documents online, add signatures, and send for signing — all from one easy-to-use solution you can access from anywhere.
Certify Signature Record with pdfFiller
How to Certify Signature Record
To certify a signature record, upload your PDF document to pdfFiller, select the 'eSignature' option, and choose 'Certify Signature Record.' Customize your signature, place it on the document, and save your changes to ensure the record is officially signed and certified.
What is Certify Signature Record?
Certifying a signature record within a PDF document involves verifying the authenticity of a signature to ensure that the electronic signing process meets legal standards. This feature is essential in various scenarios, allowing users to confirm identity, integrity, and the intent behind the signature.
Why Certifying Signature Record matters for digital document workflows?
The certification of signature records is crucial for maintaining trust in digital transactions. It creates a verifiable trail that proves a document's legitimacy, which is increasingly important as organizations rely on electronic communications and documentation. Proper certification helps prevent fraud and establish accountability.
Use-cases and industries that frequently certify signature records
Various industries benefit from certifying signature records, such as finance, legal, healthcare, and real estate. For instance, financial institutions utilize certified signatures for loan documents, while law firms rely on them for contracts and agreements, ensuring all parties have officially consented.
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Legal contracts requiring signatures for enforceability.
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Medical consent forms and treatment records.
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Financial documents, such as loan agreements and investment contracts.
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Real estate sales and rental agreements.
Step-by-step: how to certify signature record in pdfFiller
Certifying a signature record in pdfFiller is an intuitive process. Follow these steps to successfully certify your document.
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Log in to your pdfFiller account or create one.
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Upload the PDF document you want to certify.
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Select the 'eSignature' option from the toolbar.
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Choose 'Certify Signature Record' from the options.
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Customize your signature by selecting a style or uploading an image.
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Place your signature on the document where required.
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Save your changes to finalize the certification.
Options for customizing signatures, initials, and stamps when you certify signature record
pdfFiller offers various customization options to make your signature standout. You can choose from multiple signature styles or create a personalized signature by drawing or uploading an image.
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Various pre-set signature styles for quick access.
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Option to draw your signature using a mouse or touchscreen.
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Upload a scanned image of your signature for authenticity.
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Add initials and stamps for additional verification.
Managing and storing documents after you certify signature record
After certifying your signature record, managing and storing the document is crucial for organization and access. pdfFiller allows easy document management in the cloud, making it accessible from any device whenever needed.
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Access your documents from desktop or mobile devices.
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Tag documents for easy search and retrieval.
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Securely share documents with teammates or clients.
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Utilize version history to track changes and updates.
Security, compliance, and legal aspects when you certify signature record
When handling certified signature records, security is paramount. pdfFiller complies with legal standards and regulations to protect user data and ensure document integrity. It uses encryption and authentication methods to safeguard documents against unauthorized access.
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End-to-end encryption to secure documents.
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Compliance with e-signature laws, such as ESIGN and UETA.
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Audit trails to track document access and changes.
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User authentication procedures for added security.
Alternatives to pdfFiller for document certification workflows
While pdfFiller is a powerful tool for certifying signature records, several alternatives exist. Each option comes with its own set of features, pricing, and usability factors.
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DocuSign: Specialized in electronic signatures and offers extensive integration options.
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Adobe Sign: A well-known platform in document workflows, providing robust features and security.
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HelloSign: Focuses on usability and straightforward document signing processes.
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SignNow: Features competitive pricing, good for small to medium-sized businesses.
Conclusion
Certifying signature records is a significant step in modernizing document workflows, ensuring that legally binding signatures are authenticated and secured. pdfFiller streamlines this process with its user-friendly tools and strong security measures, making it an ideal choice for individuals and teams alike in need of reliable document management solutions. By utilizing pdfFiller, users can confidently certify their documents without compromising on efficiency or security.
Collect legally binding electronic signatures the easy way
Edit, sign, send — done!
Customize your workflow
Send documents to a single recipient or an entire group. Assign roles, set a signing order, and schedule reminders for a smooth, error-free process.
Collect data efficiently
Create fillable PDF forms and let your recipients complete them from any device. Publish forms online or share them via a direct link to capture data and signatures without chasing people down.
Track and store documents
Get real-time visibility into the signing process and keep track of all your documents in one place. Your files are stored in secure cloud storage, so you can access them anytime and anywhere.
Share & collaborate
Need more eyes on a document before sending? Share it with the team to edit or highlight content, redact sensitive information, leave feedback, and exchange comments.
Maintain security & compliance
Collect signatures in compliance with ESIGN, UETA, eIDAS, and GDPR. Protect your documents with a password, request additional signer authentication, set document expiration dates, and more.
How to send a document for signature?
Upload
Upload your document to pdfFiller and click E-sign.
Add recipients
Choose who needs to sign and add as many recipients as you need.
Prepare
Drag and drop fillable fields on your document and assign them to specific recipients.
Finalize & send
Review your recipients, customize the signing order, set reminders, and hit Send.
Who needs this?
Explore how professionals use pdfFiller to get documents signed.
Sales
Quickly edit contracts, add eSignatures, and send them to clients or vendors for signing without leaving pdfFiller. Track who has signed and who still needs to take action, keeping your business running smoothly.
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Service agreements
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Vendor contracts
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Non-disclosure agreements (NDAs)
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Purchase orders
Human Resources
Create fillable PDF forms for offer letters, employment contracts, and onboarding documents. Let new hires complete and sign them from any device, making the onboarding process accessible and hassle-free for everyone.
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Offer letters
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Employment contracts
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Non-compete agreements
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Benefits enrollment forms
Legal
Share legal documents with your team for review or editing before sending them for signing. Speed up agreement negotiations by allowing all parties to share feedback and make quick edits without endless email chains.
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Contracts and agreements
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Power of attorney forms
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Affidavits
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Settlement agreements
Real Estate
Edit property agreements, add signature fields, and send them to buyers, sellers, or agents for signing. Send documents to a single recipient or an entire group, and track the signing process in real time to ensure timely closings.
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Purchase agreements
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Lease contracts
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Property disclosure forms
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Inspection reports
Education
Create fillable forms for permission slips, enrollment documents, or policy acknowledgments. Allow parents, students, or staff to complete and sign them from any device. Keep track of all signed documents in one secure place for easy access and compliance.
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Permission slips
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Enrollment forms
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Scholarship applications
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Teacher contracts
Finance
Edit financial agreements, add eSignatures, and send them to clients or stakeholders for signing. Allow clients to complete and sign online digital forms from anywhere to simplify loan applications, account openings, and authorizations.
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Loan agreements
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Investment contracts
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Financial statements
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Payment authorizations
Why sign documents with pdfFiller?
Ease of use
Users appreciate pdfFiller's intuitive interface and the ability to manage documents from anywhere without clunky desktop software.
More than eSignature
pdfFiller is a complete solution that offers PDF editing, eSignature, file storage, and collaboration under one roof.
For individuals and teams
Whether you work solo or with a team, pdfFiller equips you with all the tools to handle your daily document tasks.
pdfFiller scores top ratings on review platforms
It appears to be a good program and I intend to use it in my business and practice. One of the problems that I see is that there should be clearer explanations for some of the fields.
I have had a great experience with PDF Filler. Being a computer novice however, some things were not quite as easy to find as I needed. I asked for assistance though and received it immediately. Great team !
What do you like best?
We use it to generate fillable forms for customers - it works very well whether inserting date or image.
What do you dislike?
The document management part is a bit confusing. It can be difficult to work with templates vs documents, and with shared templates or documents.
What problems are you solving with the product? What benefits have you realized?
PDFFiller has made generation of forms - both using their web app and API, extremely productive for our operations team.
We use it to generate fillable forms for customers - it works very well whether inserting date or image.
What do you dislike?
The document management part is a bit confusing. It can be difficult to work with templates vs documents, and with shared templates or documents.
What problems are you solving with the product? What benefits have you realized?
PDFFiller has made generation of forms - both using their web app and API, extremely productive for our operations team.
What do you like best?
Easy to use, pricing is fair, documents are converted accurately
What do you dislike?
Nothing at all, it was very user friendly
Recommendations to others considering the product:
Use it once and you'll be glad you did
What problems are you solving with the product? What benefits have you realized?
No more faxing or scanning documents
Easy to use, pricing is fair, documents are converted accurately
What do you dislike?
Nothing at all, it was very user friendly
Recommendations to others considering the product:
Use it once and you'll be glad you did
What problems are you solving with the product? What benefits have you realized?
No more faxing or scanning documents
Great customer service
This is a great site and if I had a business I would probably use it, but I only needed to sign and fill 2 documents during my 30-day free trail, so the cost of an actual subscription wasn't worth it. I attempted to cancel my subscription on the site but couldn't for some reason. As soon as I asked for a refund, however, it was immediate and customer service could not have been more helpful. So it would have been 5 stars if cancelling the free trial was a little easier. Also, if there was a lower subscription for very light usage I would be interested in that.
Great customer experience with this company. Very responsive to technical questions and billing service cared more about our satisfaction than most companies even though it wasn't to their direct bottom line advantage. Will use them again surely.
Watch pdfFiller eSignatures in action
Check out a quick video tutorial that shows how to create and place your signature or send a document for signing.
What businesses achieve with pdfFiller
Discover how you can benefit too.
What is a certifying signature?
A certified digital signature makes it easier to prove that you sent or signed a document and that no one else tampered with it after it was sent.
What is the meaning of certifier's signature?
Related to Certifier's Signature Authorized Signature means the signature of an individual authorized to receive funds on behalf of an applicant and responsible for the execution of the applicant's project.
What is a signature certificate?
A signature certificate is a data record that verifies and confirms certain information about a person or object using a mathematical procedure.