Last updated on
Dec 26, 2025
Upload your document, make quick edits online, and save it as a PDF, text document (DOCX), spreadsheet (XLSX), image (JPEG/PNG), or presentation (PPTX).
Change XLS to PDF with pdfFiller
How to change XLS to PDF
To convert an XLS file to PDF using pdfFiller, simply upload your XLS file, select 'Convert to PDF', and download the resulting PDF file. This process ensures that your original formatting is preserved and ready for sharing or printing.
What is an XLS file?
XLS is a file extension associated with Microsoft Excel spreadsheets, which can contain data organized in rows and columns. These files often include formulas, charts, and other data analysis tools that support various business and educational applications.
What is a PDF file?
PDF stands for Portable Document Format. It is a versatile file format developed by Adobe that preserves the layout of a document for viewing across different platforms while preventing unauthorized edits. PDFs are commonly used for finalizing and sharing documents.
Why might you need to change XLS to PDF?
There are several reasons to convert XLS files to PDF. A primary benefit is the preservation of formatting, which ensures that your data appears exactly as intended regardless of the viewer's software. Additionally, PDFs can be more securely shared without allowing recipients to edit the original data.
Typical use cases and industries relying on changing XLS to PDF
Various industries benefit from converting XLS to PDF. This includes finance, education, project management, and legal sectors where documents need a secure and professional appearance. Converting to PDF can help streamline workflows and facilitate safer distribution.
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Finance: Sharing financial reports while retaining formatting.
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Education: Distributing grade spreadsheets securely.
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Project Management: Creating fixed project plans for stakeholders.
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Legal: Archiving case-related data in a non-editable format.
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Sales: Sending quotes and proposals that maintain their layout.
How to change XLS to PDF with pdfFiller: Step-by-step guide
Converting an XLS file to PDF with pdfFiller is a straightforward process. Follow these steps:
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Visit the pdfFiller website.
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Log in or create a new account.
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Upload your XLS file.
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Select 'Convert to PDF' from the options.
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Download your PDF once the conversion is complete.
What file formats are supported for conversion on pdfFiller?
pdfFiller supports various file formats for conversion beyond XLS. This includes XLSX and CSV, ensuring that many spreadsheet types can be efficiently transformed into PDF.
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XLS
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XLSX
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CSV
How to handle batch and large-volume change of XLS to PDF?
pdfFiller offers a batch processing feature that can convert multiple XLS files to PDF at once. This is particularly beneficial for users who regularly process large volumes of data, saving time and ensuring consistency across documents.
How to maintain quality and formatting during the change from XLS to PDF?
To maintain quality during conversion, pdfFiller uses advanced algorithms designed to preserve the exact layout, fonts, formulas, and graphics found in the original XLS file. This will minimize discrepancies and ensure professional outputs.
How does pdfFiller compare to other conversion tools?
pdfFiller stands out due to its user-friendly interface and high-quality conversion. While many other tools may offer basic conversion functions, pdfFiller provides a reliable, comprehensive solution, integrating editing, e-signing, and document management features all in one platform.
Conclusion
Changing XLS to PDF with pdfFiller is an efficient and reliable solution for individuals and teams looking to preserve their data’s integrity and layout. Whether you're sharing reports, archiving data, or preparing professional presentations, pdfFiller ensures your documents appear as intended, offering users the confidence of compatibility across devices and streamlined sharing.
All-in-one PDF converter: Convert, edit, sign, and manage documents
Convert and edit
docs in one place
Equip yourself with
powerful PDF tools
Edit PDFs online almost as easily as Word documents. Add text, adjust formatting, replace content, insert images, and more.
eSign and send documents
Sign documents on your own or send them to others for signatures, whether a single recipient or an entire group.
Annotate & collaborate
Highlight important data, redact sensitive details, add sticky notes, and exchange comments in your PDFs. Then, instantly send documents for review or editing.
Collect data without chasing people down
Create fillable PDF forms and let others complete them from any device. Publish forms online or share them via a direct link to capture data and signatures.
Store files securely in the cloud
Organize your documents and templates in secure cloud storage and access them from anywhere. pdfFiller follows strict security regulations to help safeguard your data.
How to convert your PDF?
1. Upload your document
Upload a document from your device, cloud storage, email, or URL.
2. Use the conversion tool
Select your document and click More>More actions>Convert.
3. Select format and destination
Choose the file format and decide where to save the converted document.
Who needs this?
Explore how professionals across industries use pdfFiller to convert PDFs online.
Real Estate
Real estate agents and brokers rely on pdfFiller to edit and annotate brochures, lease agreements, and contracts. They can easily convert documents to formats like JPEG, PDF, DOCX, or XLSX for quick sharing and signature collection.
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Property listing brochures
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Lease agreements
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Sales contracts
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Property management forms
Education
pdfFiller makes it easy for educators and administrators to edit, annotate, and convert educational materials into various formats. With easy-to-use collaboration tools, pdfFiller helps keep students and teachers connected and organized.
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Lesson plans
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Student enrollment forms
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Class schedules
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Grant proposals
Human Resources
HR teams use pdfFiller to edit and annotate employee documents, ensuring they are tailored to specific roles and processes. Converting these documents into different formats simplifies onboarding and record-keeping.
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Employment contracts
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Onboarding documents
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Application forms
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NDAs
Legal
Law firms, legal professionals, and corporate legal teams use pdfFiller to edit, annotate, and convert legal documents into various formats, ensuring accuracy, compliance, and efficiency in their workflows.
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Affidavits
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Power of attorney forms
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Wills and trusts
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Partnership agreements
Hospitality
Hotels, restaurants, and travel agencies use pdfFiller to edit, annotate and share promotional and operational documents. Converting these documents into various formats enhances guest communication and internal processes.
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Reservation forms
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Travel itineraries
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Event brochures
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Guest feedback forms
Sales
Sales teams use pdfFiller to edit and annotate proposals and contracts, then convert them into text documents (DOCX), spreadsheets (XLSX), images (JPEG/PNG), or presentations (PPTX) to ensure faster client communication and deal closures.
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Sales proposals
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Quotation forms
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Order forms
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Customer feedback surveys
Why convert documents with pdfFiller?
More than a PDF converter
Upload a document in DOC, DOCX, RTF, PPT, PPTX, JPEG, PNG, JFIF, XLS, XLSX, or TXT format and instantly convert it to a high-quality, editable PDF. You can edit or sign your file, turn it into a fillable form, split it, or merge it with another document.
Convert documents in batches
Bundle several documents together and convert them all in one go - no need to process each file individually. Bulk conversion saves time and helps you organize your digital documents.
Preview and manage pages
Before converting your document, review and remove any unnecessary pages to keep it as clean as possible. Excluding pages you don’t need is a great way to reduce file size without sacrificing quality.
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Watch our PDF converter in action
Check out a quick video tutorial that shows how to convert any file into an editable PDF in three easy steps.
What businesses achieve with pdfFiller
Discover how you can benefit too.
How fast can I change XLS to PDF using pdfFiller?
Changing XLS to PDF with pdfFiller is quick and efficient, allowing users to convert files in seconds. The platform utilizes advanced technology to process conversions promptly, ensuring that you spend less time waiting and more time focusing on your work. This speed is particularly beneficial for businesses that require fast document turnaround.
Can I edit the XLS file before converting it to PDF?
Yes, pdfFiller offers the ability to edit your XLS file prior to conversion. You can make necessary adjustments, such as adding comments or changing data, to ensure the PDF output meets your specifications. This feature enhances the overall convenience by allowing you to finalize documents before the conversion process.
Is there a limit to the size of XLS files I can convert to PDF?
While pdfFiller supports a variety of file sizes for XLS to PDF conversion, it is recommended to keep documents within manageable limits for faster processing. Typically, most file sizes are accommodated, but if you encounter issues, consider reducing the file size or breaking down larger spreadsheets. This will ensure a smooth conversion experience.
What formats does pdfFiller support for XLS to PDF conversion?
pdfFiller primarily facilitates the conversion of XLS files to PDF, and it also supports other spreadsheet formats such as XLSX and CSV. This flexibility allows users to convert different types of spreadsheet files seamlessly into PDFs, enhancing compatibility across various document types. You can easily manage multiple file formats with pdfFiller.
Will the formatting of my XLS file remain intact after conversion to PDF?
Absolutely! One of the key benefits of using pdfFiller’s XLS to PDF conversion feature is that it preserves the original formatting and layout of your document. Columns, rows, and any visual elements such as charts or graphs will appear the same in the PDF. This ensures that you present your data accurately, regardless of the format used.