Last updated on
Dec 26, 2025
Quickly edit documents online, add signatures, and send for signing — all from one easy-to-use solution you can access from anywhere.
Collect signature seamlessly with pdfFiller For Free
Create a legally-binding electronic signature and add it to contracts, agreements, PDF forms, and other documents – regardless of your location. Collect and track signatures with ease using any device.
Drag and drop document here to upload
Up to 100 MB for PDF and up to 25 MB for DOC, DOCX, RTF, PPT, PPTX, JPEG, PNG, or TXT
Collect signature seamlessly with pdfFiller
How can you collect signatures seamlessly with pdfFiller?
With pdfFiller, you can effortlessly collect signatures by uploading your PDF document, adding signature fields, and sending it directly to your signers. This process is streamlined to ensure your documents are signed quickly and securely, enabling you to manage your business more effectively.
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Upload the PDF document you need signed.
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Add signature fields for your signers.
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Send the document for signing via email.
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Track the status and receive notifications upon completion.
What is collecting signatures seamlessly?
Collecting signatures seamlessly refers to the ability to obtain legally binding approvals on documents without manual processes. It encompasses electronic signature functionalities that allow users to sign documents via any device, reducing the need for physical signatures and expediting transactions.
Why is collecting signatures crucial for modern document workflows?
In today’s fast-paced digital landscape, the ability to collect signatures quickly is indispensable. It not only enhances productivity but also shortens transaction times, facilitates remote work, and ensures that agreements are legally enforceable. Additionally, the transition to paperless workflows supports sustainability goals while decreasing operational costs.
What are the typical use cases and industries that collect signatures?
Collecting signatures is applicable across numerous industries, including real estate, legal, finance, and healthcare. Here are a few scenarios that illustrate common use cases:
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Real estate transactions, where contracts must be signed promptly.
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Legal agreements requiring multiple parties’ signatures.
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Financial services for approving loan documents.
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Healthcare forms including patient consent.
How to collect signatures in pdfFiller: a step-by-step guide
Follow these steps to collect signatures using pdfFiller effectively:
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Log into your pdfFiller account.
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Click on 'Add New' and select 'Upload Document' to open your PDF.
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Choose 'Add Fields' and drag the signature field to the appropriate spot in the document.
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Input the email addresses of the signers.
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Review and finalize other settings as needed, then hit 'Send'.
What customization options are available for signatures?
pdfFiller provides various customization options for signatures, initials, and stamps. Users can create their own unique signatures by drawing them digitally, importing images, or selecting from pre-designed options. Initials and custom stamps can also be added to enhance the document's authenticity and professionalism.
How to manage and store documents after collecting signatures
Once signatures are collected, managing and storing documents efficiently is key. pdfFiller allows users to store signed documents securely in the cloud, providing easy retrieval and organization via folders. Users can also share documents with team members or export them in various formats for archiving.
What are the security, compliance, and legal aspects of collecting signatures?
Collecting signatures digitally must adhere to legal standards like the ESIGN Act in the U.S. This ensures that e-signatures are legally binding and secure. pdfFiller employs encryption protocols to safeguard document transactions, ensuring compliance with data protection regulations.
What are the alternatives to pdfFiller for collecting signatures?
While pdfFiller is a robust option, other platforms exist for collecting signatures. Alternatives include DocuSign, Adobe Sign, and HelloSign. Each of these tools has distinct features and capabilities, catering to various user preferences and needs.
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DocuSign: Known for its extensive integration options and security features.
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Adobe Sign: Offers comprehensive documentation and powerful features but may have a steeper learning curve.
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HelloSign: User-friendly interface with essential features for smaller teams.
Conclusion
Collecting signatures seamlessly with pdfFiller revolutionizes how individuals and teams handle document workflows. With its easy-to-navigate interface, various customization options, and strong security measures, pdfFiller stands out as a powerful solution for anyone looking to streamline their document processes. Adopting this platform not only improves efficiency but also ensures that all legal and compliance standards are met, making it an ideal choice for modern businesses.
Collect legally binding electronic signatures the easy way
Edit, sign, send — done!
Customize your workflow
Send documents to a single recipient or an entire group. Assign roles, set a signing order, and schedule reminders for a smooth, error-free process.
Collect data efficiently
Create fillable PDF forms and let your recipients complete them from any device. Publish forms online or share them via a direct link to capture data and signatures without chasing people down.
Track and store documents
Get real-time visibility into the signing process and keep track of all your documents in one place. Your files are stored in secure cloud storage, so you can access them anytime and anywhere.
Share & collaborate
Need more eyes on a document before sending? Share it with the team to edit or highlight content, redact sensitive information, leave feedback, and exchange comments.
Maintain security & compliance
Collect signatures in compliance with ESIGN, UETA, eIDAS, and GDPR. Protect your documents with a password, request additional signer authentication, set document expiration dates, and more.
How to send a document for signature?
Upload
Upload your document to pdfFiller and click E-sign.
Add recipients
Choose who needs to sign and add as many recipients as you need.
Prepare
Drag and drop fillable fields on your document and assign them to specific recipients.
Finalize & send
Review your recipients, customize the signing order, set reminders, and hit Send.
Who needs this?
Explore how professionals use pdfFiller to get documents signed.
Sales
Quickly edit contracts, add eSignatures, and send them to clients or vendors for signing without leaving pdfFiller. Track who has signed and who still needs to take action, keeping your business running smoothly.
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Service agreements
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Vendor contracts
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Non-disclosure agreements (NDAs)
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Purchase orders
Human Resources
Create fillable PDF forms for offer letters, employment contracts, and onboarding documents. Let new hires complete and sign them from any device, making the onboarding process accessible and hassle-free for everyone.
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Offer letters
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Employment contracts
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Non-compete agreements
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Benefits enrollment forms
Legal
Share legal documents with your team for review or editing before sending them for signing. Speed up agreement negotiations by allowing all parties to share feedback and make quick edits without endless email chains.
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Contracts and agreements
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Power of attorney forms
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Affidavits
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Settlement agreements
Real Estate
Edit property agreements, add signature fields, and send them to buyers, sellers, or agents for signing. Send documents to a single recipient or an entire group, and track the signing process in real time to ensure timely closings.
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Purchase agreements
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Lease contracts
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Property disclosure forms
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Inspection reports
Education
Create fillable forms for permission slips, enrollment documents, or policy acknowledgments. Allow parents, students, or staff to complete and sign them from any device. Keep track of all signed documents in one secure place for easy access and compliance.
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Permission slips
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Enrollment forms
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Scholarship applications
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Teacher contracts
Finance
Edit financial agreements, add eSignatures, and send them to clients or stakeholders for signing. Allow clients to complete and sign online digital forms from anywhere to simplify loan applications, account openings, and authorizations.
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Loan agreements
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Investment contracts
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Financial statements
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Payment authorizations
Why sign documents with pdfFiller?
Ease of use
Users appreciate pdfFiller's intuitive interface and the ability to manage documents from anywhere without clunky desktop software.
More than eSignature
pdfFiller is a complete solution that offers PDF editing, eSignature, file storage, and collaboration under one roof.
For individuals and teams
Whether you work solo or with a team, pdfFiller equips you with all the tools to handle your daily document tasks.
pdfFiller scores top ratings on review platforms
Although I originally had an issue with getting my document to print, PDFfiller customer service representatives helped me to correct the issue and get access to the information on my document!
Great product. Have been using it for years. Not easy or intuitive to renew subscription. Ended up getting a 50% renewal but was initially offered a 75% renewal. Mainly use this for personal and light business use.
Easy to use no time at all to adjust to figuring out the layout and process of using the system and the trial is great to see if you are applicable with using it highly recommended.
Everything I need
For the price, I expected a lean version of other e-sign applications. But this has every feature I could possibly need so I'm very impressed.
my experience has been mostly with export documents that need to send to freight forwarders. what I really need is reference for HS codes that are uniform and acceptable and how this system integrates within our network.
I've been using Pdffiller for several…
I've been using Pdffiller for several years now and couldn't have asked for anything more from this company. I recently upgraded my account to premium for even more services. I'll be around with this company for many more years!
Watch pdfFiller eSignatures in action
Check out a quick video tutorial that shows how to create and place your signature or send a document for signing.
What businesses achieve with pdfFiller
Discover how you can benefit too.
How do I edit a PDF without losing my digital signature?
Incremental update. The incremental update is a feature that allows you to make changes to a PDF and save it without invalidating any existing digital signatures. Modifications are added after the signed file, providing a convenient history of changes.
How to create a transparent signature in PDF?
The Easiest Way To Make A Transparent Signature Stamp Sign your name on a blank sheet of printer paper. Scan the paper to PDF. Press the “Print Screen” button on your keyboard. Open Microsoft Paint. Press Ctrl + v on your keyboard to paste the screen shot from step 3. Click the select tool in Paint.