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For pdfFiller’s FAQs
Below is a list of the most common customer questions. If you can’t find an answer to your question, please don’t hesitate to reach out to us.
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Do you sign an invoice?
In and of itself, an invoice is not a legally binding agreement. The tenuous legal standing of an invoice is the very reason why vendors require signatures from the client, or some other binding form of acceptance, before sending out a product. The accountability works both ways for an invoice.
What makes an invoice valid?
(i) the agreed charge, including any discounts, handling and freight charges and a breakdown clearly showing each VAT amount and the applicable VAT rate (and where not complete, a breakdown of the relevant work or services as they relate to this charge or an explanation of a difference in expected charge).
What should an invoice look like?
The invoice date. You only need to include this if the tax point date is different from the invoice date. The customer's name (or trading name) and address. A description sufficient to identify the goods or services supplied to the customer.
How do I check if an invoice is valid?
Make Sure the Invoice is Unpaid Make note of the invoice date and number and check your accounts payable or other financial records to confirm that the invoice has not yet been paid. Check individual entries on the invoice to determine if any of the charges have been paid already.
Is changing an invoice illegal?
It's not illegal, per se, to amend an invoice that you've raised, but it is covering your back as it could invite litigation if you amend your own version of it without cancelling the original version — in particular if the customer has actually paid against the original.
Is an invoice legally binding?
An invoice is not a legal document on its own. While invoicing is an important accounting practice for businesses, invoices do not serve as a legally binding agreement between the business and its client. There is no proof on the invoice itself that both parties have agreed to its terms.
Is an invoice a binding contract?
In and of itself, an invoice is not a legally binding agreement. If an invoice on its own was a legally binding document, then vendors could create bogus invoices and then force their clients to pay them. Once both sides agree to an invoice, it then becomes a legal debt and an agreement.
Can an invoice be used as a contract?
An invoice on its own is not a contract in a legal sense, because it does not prove an agreement between two parties. Instead, an invoice is created by a business and sent to a client to request payment for its services and is therefore a one-sided document.
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