Last updated on
Sep 20, 2025
Quickly edit documents online, add signatures, and send for signing — all from one easy-to-use solution you can access from anywhere.
Customize Signature Document with pdfFiller
How to Customize Signature Document
Customizing your signature document with pdfFiller allows you to create, manage, and electronically sign PDFs with ease. Whether you're a professional needing to send contracts or an individual creating personal documents, pdfFiller offers tools to streamline your workflows.
What is a customizable signature document?
A customizable signature document refers to a PDF file that allows users to insert customized signatures, initials, or stamps to authenticate the document. This functionality is essential in today's digital landscape, where physical signatures are often impractical.
Why customizing signature documents matters for digital document workflows
Customizing signature documents enhances speed and efficiency in digital workflows. It eliminates the need for printing and scanning, allowing for faster transactions and approvals. This adaptability is vital in various industries where timely documentation is crucial.
Use-cases and industries that frequently customize signature documents
Many industries can benefit from customizing signature documents, including real estate, legal, finance, and healthcare. Each sector relies on the rapid exchange of signed documents to facilitate deals, agreements, and compliance processes.
Step-by-step: how to customize a signature document in pdfFiller
To customize a signature document in pdfFiller, follow these steps:
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Log into your pdfFiller account.
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Upload the PDF document you want to sign.
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Select 'Add Signature' from the editing tools.
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Choose to create a new signature or use an existing one.
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Place your signature on the document and adjust its size.
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Save your customized document.
Options for customizing signatures, initials, and stamps
pdfFiller offers a range of customization options for signatures and stamps. Users can upload images of their handwritten signatures, use font styles to create electronic signatures, or even add pre-defined stamps for quick application.
Managing and storing documents after customizing signatures
After customizing a signature document, pdfFiller offers extensive document management capabilities. Users can store, retrieve, and share documents easily within the platform, ensuring all team members have access to the latest versions.
Security, compliance, and legal aspects of customizing signature documents
When customizing signature documents, it’s crucial to consider security and compliance. pdfFiller complies with various regulations, including eIDAS and ESIGN Act, ensuring that your e-signatures are legally binding.
Alternatives to pdfFiller for customizing signature documents
While pdfFiller offers an extensive array of features, there are alternatives available. Popular options include Adobe Acrobat, DocuSign, and HelloSign. Each of these platforms has its strengths, although pdfFiller stands out for its comprehensive document management capabilities.
Conclusion
Customizing signature documents has never been easier with pdfFiller. Its robust features allow users to manage, edit, and sign documents seamlessly, making it an essential tool for anyone needing a reliable PDF solution. By harnessing the power of this platform, individuals and teams can enhance their document workflows efficiently.
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Collect legally binding electronic signatures the easy way
Edit, sign, send — done!
Customize your workflow
Send documents to a single recipient or an entire group. Assign roles, set a signing order, and schedule reminders for a smooth, error-free process.
Collect data efficiently
Create fillable PDF forms and let your recipients complete them from any device. Publish forms online or share them via a direct link to capture data and signatures without chasing people down.
Track and store documents
Get real-time visibility into the signing process and keep track of all your documents in one place. Your files are stored in secure cloud storage, so you can access them anytime and anywhere.
Share & collaborate
Need more eyes on a document before sending? Share it with the team to edit or highlight content, redact sensitive information, leave feedback, and exchange comments.
Maintain security & compliance
Collect signatures in compliance with ESIGN, UETA, eIDAS, and GDPR. Protect your documents with a password, request additional signer authentication, set document expiration dates, and more.
How to send a document for signature?
Upload
Upload your document to pdfFiller and click E-sign.
Add recipients
Choose who needs to sign and add as many recipients as you need.
Prepare
Drag and drop fillable fields on your document and assign them to specific recipients.
Finalize & send
Review your recipients, customize the signing order, set reminders, and hit Send.
Who needs this?
Explore how professionals use pdfFiller to get documents signed.
Sales
Quickly edit contracts, add eSignatures, and send them to clients or vendors for signing without leaving pdfFiller. Track who has signed and who still needs to take action, keeping your business running smoothly.
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Service agreements
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Vendor contracts
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Non-disclosure agreements (NDAs)
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Purchase orders
Human Resources
Create fillable PDF forms for offer letters, employment contracts, and onboarding documents. Let new hires complete and sign them from any device, making the onboarding process accessible and hassle-free for everyone.
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Offer letters
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Employment contracts
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Non-compete agreements
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Benefits enrollment forms
Legal
Share legal documents with your team for review or editing before sending them for signing. Speed up agreement negotiations by allowing all parties to share feedback and make quick edits without endless email chains.
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Contracts and agreements
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Power of attorney forms
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Affidavits
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Settlement agreements
Real Estate
Edit property agreements, add signature fields, and send them to buyers, sellers, or agents for signing. Send documents to a single recipient or an entire group, and track the signing process in real time to ensure timely closings.
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Purchase agreements
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Lease contracts
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Property disclosure forms
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Inspection reports
Education
Create fillable forms for permission slips, enrollment documents, or policy acknowledgments. Allow parents, students, or staff to complete and sign them from any device. Keep track of all signed documents in one secure place for easy access and compliance.
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Permission slips
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Enrollment forms
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Scholarship applications
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Teacher contracts
Finance
Edit financial agreements, add eSignatures, and send them to clients or stakeholders for signing. Allow clients to complete and sign online digital forms from anywhere to simplify loan applications, account openings, and authorizations.
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Loan agreements
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Investment contracts
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Financial statements
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Payment authorizations
Why sign documents with pdfFiller?
Ease of use
Users appreciate pdfFiller's intuitive interface and the ability to manage documents from anywhere without clunky desktop software.
More than eSignature
pdfFiller is a complete solution that offers PDF editing, eSignature, file storage, and collaboration under one roof.
For individuals and teams
Whether you work solo or with a team, pdfFiller equips you with all the tools to handle your daily document tasks.
pdfFiller scores top ratings on review platforms
It was easy to fill out but I had trouble finding information on 'other' in the first section. I didn't quite understand exactly if I was to put "nonprofit organization" on the line.
App produces error during install for smartphones. Should favor browser entry, or at least make link more prominent.
Also, the way that some of the advanced features are not available to a subscription is a bit misleading they way they are presented IMO... At the very least, the base subscription should provide limited quantities of some of the more advanced features... (monthly counter etc.) ~ Because the casual user may really benefit from these features (in low volume.) And there's little incentive to not just "get by" with the free services if they're not available.
Great experience for me since I'm preparing from a remote location in the mountains using the e-signature feature sending to legal services for filing.
What do you like best?
I like PDFfiller pretty well as it is extremely functional.
What do you dislike?
Some free products do almost exactly the same job.
Recommendations to others considering the product:
Consider all of your options to truly find the best product for you in this area.
What problems are you solving with the product? What benefits have you realized?
This helps with my pdf files and is pretty similar to Acrobat pro. I prefer Acrobat pro to PDFfiller, but this is still very good software
I like PDFfiller pretty well as it is extremely functional.
What do you dislike?
Some free products do almost exactly the same job.
Recommendations to others considering the product:
Consider all of your options to truly find the best product for you in this area.
What problems are you solving with the product? What benefits have you realized?
This helps with my pdf files and is pretty similar to Acrobat pro. I prefer Acrobat pro to PDFfiller, but this is still very good software
PDFFiller saved my books!
PDFFiller saved my books! As a young author, I had no idea what I was doing and deleted my original documents once the books were published. I only kept the print-ready PDFs. Years later, I realized there were a lot of spelling mistakes and errors in them, and wanted to re-publish. Since the books had photos, I couldn't simply convert to a doc. Most PDF tools online didn't work, or put on watermarks. PDFFiller allowed me to edit the text in the PDFs, to correct the spelling mistakes, and merge the documents into one cohesive PDF again. I was able to republish an edited book without the original documents, thanks to PDFFiller.
The one thing I missed that could make this a fantastic tool- the original book was 8.5x11. I wanted to republish at 6x9. I ended up having to resize it through a different tool, which simply shrunk everything instead of being able to directly resize the content. Due to that, the book appears much smaller on the pages than it should, and I've received some complaints that it's harder to read. If PDFFiller had a viable PDF resize tool that worked to resize the content versus simply shrinking the document, it would be a stellar addition to the repertoire.
What do you like best?
I like that you can edit files, sign without sending through electronic envelopes and you can fax and email documents.
What do you dislike?
You cannot upload separate files and merge them into 1 pdf file within the program.
Recommendations to others considering the product:
I highly recommend using this app for your document prep and signing. It is a one stop shop to get your pdf files edited and signed.
What problems are you solving with the product? What benefits have you realized?
The benefit is the faxing capability and being able to do it from my phone.
Watch pdfFiller eSignatures in action
Check out a quick video tutorial that shows how to create and place your signature or send a document for signing.
What businesses achieve with pdfFiller
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How can I create a custom signature?
You can create a digital signature by scanning your written signature, thereby converting it into an image. You can also use solutions like Signaturely's free Online Signature Generator/Creator. There, you can draw or type a digital signature and personalize it to suit your taste.
How do I create a custom signature in PDF?
Under the Personal Preferences menu, select My Signature. Select the Create button to open the signature panel to capture your signature. When the signature panel appears, you can choose from two options to enter your signature: Draw – Use a finger or stylus to draw your signature in the designated space.