Last updated on
May 25, 2026
Quickly edit documents online, add signatures, and send for signing — all from one easy-to-use solution you can access from anywhere.
Edit and Add Signature to PDF
Quickly edit your PDF and add your signature with ease.
What is the Signature Tool?
The signature tool allows you to edit PDF documents by adding your signature digitally. You can choose between self-signing or sending the document for signature, depending on your needs. Access the tool easily via the Signature button on the editing interface. It's important to note that signatures created using this tool are legally compliant, ensuring that your documents are valid and recognized.
How This Tool Solves Document Workflow Problems
Many professionals face fragmented tools that cause delays in their document workflow. The need for quick signatures is critical, as delays can impact productivity significantly. By utilizing the signature tool, you can streamline the process of PDF editing and ensure that documents are signed and returned promptly, enhancing overall efficiency.
Three Ways to Create a Signature
You can create a signature using three different methods: draw, type, or upload an image. Each method has its legal equivalence, meaning they are all valid for signing documents. Choosing the right method depends on your personal preference and the context in which you are signing the document.
How to Draw Your Signature
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1.Open the signature tool and select the option to draw your signature.
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2.Use your mouse, touchpad, or stylus to create your signature.
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3.Customize your signature by adjusting the thickness and color of the lines.
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4.Position your signature in the appropriate area of the document.
How to Type Your Signature
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1.Access the signature tool and select the option to type your signature.
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2.Choose from various font styles and colors to match your preference.
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3.Place the typed signature in the designated area of the PDF document.
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4.Consider the differences between typed and drawn signatures for your needs.
How to Upload a Signature Image
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1.Navigate to the signature tool and select the upload option.
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2.Ensure your signature image is in a supported format, such as PNG or JPEG.
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3.Follow the prompts to upload your signature image from your device.
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4.Adjust the placement of the uploaded signature within the document.
Adding Initials to Your Document
To add initials using the signature tool, you can choose from several methods. Ensure you place and resize your initials appropriately within the document. It's essential to be aware of the legal implications of using initials, as they can also signify agreement to the document's terms.
Saving and Reusing Your Signatures
Understanding how to save signatures is crucial for efficiency. Set default signature settings to streamline future signing processes. You can access saved signatures easily, allowing you to reuse them across multiple documents. This not only saves time but also ensures consistency in your signed documents.
Legal Validity of Signatures
The signatures created using the signature tool hold legal validity under the ESIGN and UETA acts. Each signature is accompanied by a timestamped audit trail, providing a record of when the document was signed. Additionally, signatures verified by the pdfFiller badge ensure compliance and authenticity.
Next Steps After Signing
Once you have signed the document, you can share it easily with others. Understanding how to integrate the signature process with other pdfFiller features enhances your overall document signing workflow. This approach not only simplifies sharing but also contributes to a complete digital workflow.
How Does pdfFiller Compare?
pdfFiller offers unique advantages over competitors like DocuSign, which provides robust features but can be complex for small and medium-sized businesses. Additionally, while Adobe Acrobat Sign integrates well with Adobe products, it often has a steep learning curve and may require additional software purchases. In contrast, signNow is affordable and user-friendly but lacks some advanced features and has limited integrations compared to pdfFiller.
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Collect legally binding electronic signatures the easy way
Edit, sign, send — done!
Customize your workflow
Send documents to a single recipient or an entire group. Assign roles, set a signing order, and schedule reminders for a smooth, error-free process.
Collect data efficiently
Create fillable PDF forms and let your recipients complete them from any device. Publish forms online or share them via a direct link to capture data and signatures without chasing people down.
Track and store documents
Get real-time visibility into the signing process and keep track of all your documents in one place. Your files are stored in secure cloud storage, so you can access them anytime and anywhere.
Share & collaborate
Need more eyes on a document before sending? Share it with the team to edit or highlight content, redact sensitive information, leave feedback, and exchange comments.
Maintain security & compliance
Collect signatures in compliance with ESIGN, UETA, eIDAS, and GDPR. Protect your documents with a password, request additional signer authentication, set document expiration dates, and more.
How to send a document for signature?
Upload
Upload your document to pdfFiller and click E-sign.
Add recipients
Choose who needs to sign and add as many recipients as you need.
Prepare
Drag and drop fillable fields on your document and assign them to specific recipients.
Finalize & send
Review your recipients, customize the signing order, set reminders, and hit Send.
Who needs this?
Explore how professionals use pdfFiller to get documents signed.
Sales
Quickly edit contracts, add eSignatures, and send them to clients or vendors for signing without leaving pdfFiller. Track who has signed and who still needs to take action, keeping your business running smoothly.
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Service agreements
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Vendor contracts
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Non-disclosure agreements (NDAs)
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Purchase orders
Human Resources
Create fillable PDF forms for offer letters, employment contracts, and onboarding documents. Let new hires complete and sign them from any device, making the onboarding process accessible and hassle-free for everyone.
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Offer letters
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Employment contracts
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Non-compete agreements
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Benefits enrollment forms
Legal
Share legal documents with your team for review or editing before sending them for signing. Speed up agreement negotiations by allowing all parties to share feedback and make quick edits without endless email chains.
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Contracts and agreements
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Power of attorney forms
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Affidavits
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Settlement agreements
Real Estate
Edit property agreements, add signature fields, and send them to buyers, sellers, or agents for signing. Send documents to a single recipient or an entire group, and track the signing process in real time to ensure timely closings.
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Purchase agreements
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Lease contracts
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Property disclosure forms
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Inspection reports
Education
Create fillable forms for permission slips, enrollment documents, or policy acknowledgments. Allow parents, students, or staff to complete and sign them from any device. Keep track of all signed documents in one secure place for easy access and compliance.
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Permission slips
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Enrollment forms
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Scholarship applications
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Teacher contracts
Finance
Edit financial agreements, add eSignatures, and send them to clients or stakeholders for signing. Allow clients to complete and sign online digital forms from anywhere to simplify loan applications, account openings, and authorizations.
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Loan agreements
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Investment contracts
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Financial statements
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Payment authorizations
Why sign documents with pdfFiller?
Ease of use
Users appreciate pdfFiller's intuitive interface and the ability to manage documents from anywhere without clunky desktop software.
More than eSignature
pdfFiller is a complete solution that offers PDF editing, eSignature, file storage, and collaboration under one roof.
For individuals and teams
Whether you work solo or with a team, pdfFiller equips you with all the tools to handle your daily document tasks.
pdfFiller scores top ratings on review platforms
An easy method of filling out and sending documents. Problem with sending document due to 'Bugs' in the system
It took three tries to send off a document and I still do not have a confirmation that it was send nor d I have a date in which the document would be received.
The concept is good as I can go to the website and complete a document and send it off. Still some bugs
The interface is reasonably intuitive…
The interface is reasonably intuitive and everything works right, as far as I can tell. One note: To move a field, select and hold the symbol for move in the box just above the field, not the box itself. In other words, the symbol is the handle.
much better than trying to fill out…
much better than trying to fill out some of these forms by hand or create a form from image using something like Adobe acrobat. Only problem was you should probaby do better quality control on the forms provided. I found your Chapter 7 petition package to be unusable (all or most of the checkboxes use the same variable i.e., check one and you check them all.
I'm very happy with the mid-priced…
I'm very happy with the mid-priced version so far. (However, as Yogi Berra famously said, "It's a bit too early to tell the future.")LOL
I had an issue and emailed the company and not only did 2 different people respond immediately they resolved my issue within a few hours of me sending the email. I’ve never seen that quick of a response before. Very impressive.
Good editing capabilities (particularly…
Good editing capabilities (particularly with additional features like signing).Customer support were very prompt with their response and actions.
Watch pdfFiller eSignatures in action
Check out a quick video tutorial that shows how to create and place your signature or send a document for signing.
What businesses achieve with pdfFiller
Discover how you can benefit too.
How can I easily edit and add a signature to a PDF document using pdfFiller?
To edit and add a signature to a PDF, simply upload your document to pdfFiller. Once uploaded, select the 'Signature' tool from the toolbar. You can create a new signature using your mouse, trackpad, or by uploading an image of your handwritten signature. After creating your signature, drag it to the desired location in the document. This process ensures that your signature is securely added and easily editable. For best results, ensure your PDF is compatible with pdfFiller's editing features, as this enhances document automation and streamlines your workflow.
What security measures does pdfFiller implement when adding signatures to PDFs?
pdfFiller employs robust security protocols to protect your documents when you edit and add a signature to a PDF. All files are encrypted during upload and storage, ensuring that sensitive information remains confidential. Additionally, pdfFiller complies with industry standards such as GDPR and HIPAA, making it a reliable choice for legal teams and remote professionals. Always verify the security settings in your account to maximize document safety, especially when handling sensitive data.
Can I edit and add a signature to a PDF on multiple devices?
Yes, pdfFiller supports cross-platform compatibility, allowing you to edit and add a signature to a PDF on any device with internet access. Whether you're using a desktop, tablet, or smartphone, your documents are accessible through the cloud. Simply log into your pdfFiller account from any device, and you can continue editing your PDFs seamlessly. This flexibility is especially beneficial for remote professionals who need to manage documents on the go.
What formats can I use to create a signature in pdfFiller?
In pdfFiller, you can create a signature using several formats. You can draw your signature directly on the screen, upload an image file (like PNG or JPEG), or type your name and select a font style that resembles a handwritten signature. This versatility allows you to choose the method that best suits your preferences when editing and adding a signature to a PDF. For a professional appearance, consider using a high-resolution image of your handwritten signature.
Is it possible to edit a PDF after adding a signature in pdfFiller?
Yes, you can edit a PDF even after adding a signature in pdfFiller. However, keep in mind that certain changes might invalidate the signature, depending on the nature of the edits. To maintain document integrity, it's advisable to finalize your edits before signing. If you need to make changes post-signature, pdfFiller allows you to remove and re-add your signature as needed, ensuring that your document remains accurate and up-to-date.
How does pdfFiller streamline the process of adding signatures for teams?
pdfFiller streamlines the signature process for teams through its collaborative features. You can easily share documents with team members, allowing them to review, edit, and add their signatures in a single workflow. The platform also tracks changes and maintains a version history, which is crucial for legal teams needing to ensure compliance. By utilizing pdfFiller's document automation capabilities, teams can significantly reduce turnaround times for signed documents.
What should I do if my signature does not appear correctly after editing a PDF?
If your signature does not appear correctly after editing a PDF, first check the resolution and format of the signature image you uploaded. Ensure it meets pdfFiller's requirements for optimal display. If you created a signature using the drawing tool, try redrawing it to ensure clarity. Additionally, verify that the PDF is not locked or restricted, which can affect how signatures are displayed. If issues persist, consider reaching out to pdfFiller's support for assistance with troubleshooting.
