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The PDF is a common file format used for business records because you can access them from any device. You can open it on any computer or smartphone running any OS — it will appear same for all of them.
The next point is security: PDF files are easy to encrypt, so they're risk-free for sharing data. In addition to password protection features, particular platforms give you access to an opening history to track down people who opened or filled out the document before without your notice.
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