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Create or open a query you want to use as a totals query. From the Design tab, locate the Show/Hide group, then select the Totals command. A row will be added to the table in the design grid, with all values in that row set to Group By.
In the Navigation Pane, select a table or query that contains the records you want on your report. On the Creation tab, click Report. Right-click a column on which you want to group or sort, and then click Group On [field name] or click one of the Sort options.
In the Navigation Pane, right-click the query that you want to change, and then click Design View on the shortcut menu. Click the Field cell in the column where you want to create the calculated field. To manually create your expression, type your expression.
On the Design tab, in the Grouping & Totals group, click Totals. Do one of the following: To count all the records in the report regardless of whether there is a value in the selected field, click Count Records. To count only records for which there is a value in the selected field, click Count Values.
2:55 4:02 Suggested clip How to Create Custom Groups in the Access Navigation Pane YouTubeStart of suggested client of suggested clip How to Create Custom Groups in the Access Navigation Pane
0:37 1:55 Suggested clip Access 2016 Tutorial Viewing Database Objects in the Navigation YouTubeStart of suggested client of suggested clip Access 2016 Tutorial Viewing Database Objects in the Navigation
Create either a select query or a totals query. You use a select query to find top or bottom values in a table. Apply a sort order to the query. Apply other criteria to the query. Specify the number of records that you want the query to return.
From the Design tab, locate the Show/Hide group, then select the Totals command. A row will be added to the table in the design grid, with all values in that row set to Group By. Select the cell in the Total: row of the field you want to perform a calculation on, then click the drop-down arrow that appears.
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