Last updated on
Dec 26, 2025
Quickly edit documents online, add signatures, and send for signing — all from one easy-to-use solution you can access from anywhere.
How to Insert Signature and Stamp in PDF Online with pdfFiller
What does it mean to insert a signature and stamp in PDF online?
Inserting a signature and stamp in PDF online refers to the process of adding a digital signature or a pre-made stamp to a PDF document using web-based tools. This functionality ensures that documents can be legally signed and stamped without the need for printing, scanning, or physical exchange. Digital signatures enhance document authenticity, while stamps can denote approval or other important statuses.
Why inserting a signature and stamp is critical for modern document workflows?
Digital document workflows have become essential in today’s fast-paced environment. Implementing an efficient system to insert signatures and stamps minimizes turnaround time and streamlines approval processes. Beyond convenience, digital signatures and stamps ensure compliance with legal standards and provide a secure way to validate identity and intent.
Use cases and industries that frequently insert signatures and stamps
A variety of industries benefit from inserting signatures and stamps in PDFs, including:
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Real Estate: Agents frequently need to have contracts signed swiftly.
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Legal: Attorneys utilize digital signatures for court documents.
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Finance: Banks require signed forms and agreements for loans.
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Education: Institutions use stamps for official documents like diplomas.
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Healthcare: Patient forms often need quick signatures from clients.
Step-by-step: how to insert signature and stamp in pdfFiller
To insert a signature and stamp in a PDF using pdfFiller, follow these steps:
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Open pdfFiller and upload your PDF document.
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Select the 'Signature' tool from the editing options.
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Choose to draw, type, or upload your signature file.
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Drag and place your signature on the desired location.
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To add a stamp, click on the 'Stamp' tool and select your preferred stamp.
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Position your stamp on the document and save your changes.
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Download the signed PDF or share it directly via email.
Options for customizing signatures, initials, and stamps when you insert them
pdfFiller provides extensive customization options for signatures and stamps, enabling users to tailor their electronic signatures to fit personal or organizational branding. For signatures, options include choosing fonts, colors, and sizes. Users can also create multiple stamps with different messages or logos to address varied documentation needs.
Managing and storing documents after you insert signatures and stamps
After inserting signatures and stamps in PDFs, pdfFiller allows users to efficiently manage and store these documents. All signed documents are automatically saved in the cloud, making them accessible from any device. Users can categorize, search, and retrieve documents easily, ensuring a well-organized workflow.
Security, compliance, and legal aspects when you insert signatures and stamps
Incorporating signatures and stamps within pdfFiller not only streamlines processes but also aligns with security and legal standards. pdfFiller employs advanced encryption technologies to protect user data and complies with e-signature laws, like the ESIGN and UETA Acts. This ensures that digital signatures are legally binding and authentic.
Alternatives to pdfFiller for inserting signatures and stamps
While pdfFiller offers robust functionality for inserting signatures and stamps, other platforms do exist. Careful consideration should be given to their features, usability, and pricing. Some notable alternatives include:
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DocuSign: A well-known tool with comprehensive eSignature solutions.
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Adobe Acrobat Sign: A trusted platform with extensive PDF editing features.
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HelloSign: An intuitive user interface focusing on ease of use.
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SignNow: A cost-effective option for businesses.
Conclusion
Inserting signature and stamp in PDF online is a critical capability for individuals and businesses alike. With pdfFiller, users can easily authenticate documents while ensuring a streamlined workflow. Understanding how to leverage this functionality not only facilitates faster transactions but also adheres to legal requirements, promoting confidence in digital dealings.
Collect legally binding electronic signatures the easy way
Edit, sign, send — done!
Customize your workflow
Send documents to a single recipient or an entire group. Assign roles, set a signing order, and schedule reminders for a smooth, error-free process.
Collect data efficiently
Create fillable PDF forms and let your recipients complete them from any device. Publish forms online or share them via a direct link to capture data and signatures without chasing people down.
Track and store documents
Get real-time visibility into the signing process and keep track of all your documents in one place. Your files are stored in secure cloud storage, so you can access them anytime and anywhere.
Share & collaborate
Need more eyes on a document before sending? Share it with the team to edit or highlight content, redact sensitive information, leave feedback, and exchange comments.
Maintain security & compliance
Collect signatures in compliance with ESIGN, UETA, eIDAS, and GDPR. Protect your documents with a password, request additional signer authentication, set document expiration dates, and more.
How to send a document for signature?
Upload
Upload your document to pdfFiller and click E-sign.
Add recipients
Choose who needs to sign and add as many recipients as you need.
Prepare
Drag and drop fillable fields on your document and assign them to specific recipients.
Finalize & send
Review your recipients, customize the signing order, set reminders, and hit Send.
Who needs this?
Explore how professionals use pdfFiller to get documents signed.
Sales
Quickly edit contracts, add eSignatures, and send them to clients or vendors for signing without leaving pdfFiller. Track who has signed and who still needs to take action, keeping your business running smoothly.
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Service agreements
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Vendor contracts
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Non-disclosure agreements (NDAs)
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Purchase orders
Human Resources
Create fillable PDF forms for offer letters, employment contracts, and onboarding documents. Let new hires complete and sign them from any device, making the onboarding process accessible and hassle-free for everyone.
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Offer letters
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Employment contracts
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Non-compete agreements
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Benefits enrollment forms
Legal
Share legal documents with your team for review or editing before sending them for signing. Speed up agreement negotiations by allowing all parties to share feedback and make quick edits without endless email chains.
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Contracts and agreements
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Power of attorney forms
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Affidavits
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Settlement agreements
Real Estate
Edit property agreements, add signature fields, and send them to buyers, sellers, or agents for signing. Send documents to a single recipient or an entire group, and track the signing process in real time to ensure timely closings.
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Purchase agreements
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Lease contracts
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Property disclosure forms
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Inspection reports
Education
Create fillable forms for permission slips, enrollment documents, or policy acknowledgments. Allow parents, students, or staff to complete and sign them from any device. Keep track of all signed documents in one secure place for easy access and compliance.
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Permission slips
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Enrollment forms
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Scholarship applications
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Teacher contracts
Finance
Edit financial agreements, add eSignatures, and send them to clients or stakeholders for signing. Allow clients to complete and sign online digital forms from anywhere to simplify loan applications, account openings, and authorizations.
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Loan agreements
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Investment contracts
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Financial statements
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Payment authorizations
Why sign documents with pdfFiller?
Ease of use
Users appreciate pdfFiller's intuitive interface and the ability to manage documents from anywhere without clunky desktop software.
More than eSignature
pdfFiller is a complete solution that offers PDF editing, eSignature, file storage, and collaboration under one roof.
For individuals and teams
Whether you work solo or with a team, pdfFiller equips you with all the tools to handle your daily document tasks.
pdfFiller scores top ratings on review platforms
Very useful program. This program has helped me find every form I will ever need.it has a wide range of diversity that allows you to alter and make specifications to documents
Good costumer care
Good costumer care
Basic Plan subscription give me all i need. no need to download software + they have their own cloud/library for my files. Recommend for personal use.
pdfFiller were able to address a my issues with complete professionalism and excellent service.
pdfFiller were able to address a problem I had with excellent and speedy support. The Support Team provided an experience, which was truly professional, understanding and considerate to my needs.
It's essential for digital nomads. Since my base is in the US. I rely on these solutions to continue operations in the US from abroad. I would integrate payment systems, especially with the banking networks to be able to send money orders or checks physically. And I would suggest connecting with virtual offices to be able to interact with clients in a virtual office setting. I'm thinking a virtual secretary solution... just some thoughts to improve.
Abe
I had an issue, and customer service reached out right away to offer help!
I will use them from now on, good service makes all the difference!
Thank you! **
WE HAVE a issue because date of birth format used by pdf filler is mm/dd/yyyy whereas in Australia all forms use dd/mm/yyyyy format. send me a solution tip.
Watch pdfFiller eSignatures in action
Check out a quick video tutorial that shows how to create and place your signature or send a document for signing.
What businesses achieve with pdfFiller
Discover how you can benefit too.
How do I create a permanent stamp in PDF?
Creating a permanently stamped PDF with Safeguard Writer Right-click your PDF in Windows File Explorer and select the option “Make Secure PDF”. Open the View Watermarks or Print Watermarks tab, depending on where you want to add it. You can add both view and print watermarks with different text and images.
How can I stamp a PDF for free?
How to add a stamp to a PDF file Choose or drop the PDF file to which you would like to add a stamp. Enter the text for your stamp. Select your preferences for font, size, rotation, opacity and color. Click on 'Add stamp' below. Download the PDF file with the added page stamp.
Can I add a stamp to a PDF?
Open the PDF document you want to add a stamp to. Click the "Comment" > "Stamp" button, and select a stamp you need to add to the PDF document. There are the following four types of stamp that can meet all your needs. Standard Business Stamp: used for business purpose - there are many different types to choose from.