Last updated on
Dec 27, 2025
Quickly edit documents online, add signatures, and send for signing — all from one easy-to-use solution you can access from anywhere.
Online Signature with pdfFiller
What does it mean to e-sign?
An online signature, also known as an e-signature, is a digital representation of an individual's handwritten signature. It's used to approve documents electronically, ensuring authenticity and integrity. This method eliminates the need for printing, signing, and scanning physical documents, allowing for a more efficient workflow.
-
Convenience: Complete transactions remotely and save time.
-
Cost-effective: Reduce overhead by minimizing paper use.
-
Legally binding: E-signatures are recognized under various laws.
Why e-signing is critical for modern document workflows
In today’s fast-paced environment, e-signatures streamline document approval processes. By using online signatures, organizations can accelerate approvals, reduce turnaround times, and enhance collaboration among teams and clients. Digital workflows also provide increased transparency, as all activities are tracked and can be reviewed at any moment.
Use-cases and industries that frequently utilize e-signatures
Several industries benefit significantly from e-signatures, including real estate, finance, healthcare, and education. In real estate, for instance, buyers and sellers can sign multiple documents without being in the same location. This drastically speeds up transactions and enhances customer satisfaction.
-
Real Estate: Streamlined transaction processes.
-
Finance: Quick loan approvals and contracts.
-
Healthcare: Patient consent forms without delays.
-
Education: Student enrollment and permission slips.
Step-by-step: how to e-sign in pdfFiller
Creating an online signature with pdfFiller is a straightforward process. Follow these steps to e-sign your documents efficiently:
-
Log in to your pdfFiller account.
-
Upload the PDF you need to e-sign.
-
Select the 'Signature' option in the toolbar.
-
Choose to create a new signature or use a saved one.
-
Drag your signature to the desired location on the PDF.
-
Save and download your signed document.
Options for customizing signatures, initials, and stamps when you e-sign
pdfFiller allows users to create personalized signatures that reflect their individuality. You can customize your signature by drawing, typing, or uploading an image. Additionally, you can set initials or create date stamps for further authenticity.
-
Typed signatures: Use different fonts for personalization.
-
Drawn signatures: Directly sketch your signature on the touchscreen.
-
Image uploads: Upload a scanned signature for a realistic look.
Managing and storing documents after you e-sign
After e-signing a document, pdfFiller offers tools for easy management and storage. Documents are saved securely within your cloud account, enabling easy access from anywhere. You can also categorize, search, and sort documents quickly, ensuring that important files are always at your fingertips.
Security, compliance, and legal aspects when you e-sign
E-signatures must comply with various legal standards to be valid. pdfFiller ensures that all signature processes adhere to laws like the ESIGN Act and UETA. Data encryption protects your documents, while audit trails provide transparency and security, making your e-signature process safe and legally enforceable.
Alternatives to pdfFiller for e-sign workflows
While pdfFiller offers comprehensive solutions for e-signing, other options are available in the market. Some popular alternatives include DocuSign, Adobe Sign, and SignNow. Each platform offers unique features, pricing, and integrations to cater to different business needs.
-
DocuSign: Specializes in highly secure document signing.
-
Adobe Sign: Best for teams already using Adobe products.
-
SignNow: Focuses on affordability with essential features.
Conclusion
In conclusion, integrating an online signature into your document workflows can greatly enhance productivity and efficiency. pdfFiller provides a user-friendly platform for creating, managing, and securing e-signatures, making it an ideal choice for both individuals and teams. Whether you're in real estate, finance, or any other sector, adopting e-signatures will streamline your operations and foster greater collaboration.
Collect legally binding electronic signatures the easy way
Edit, sign, send — done!
Customize your workflow
Send documents to a single recipient or an entire group. Assign roles, set a signing order, and schedule reminders for a smooth, error-free process.
Collect data efficiently
Create fillable PDF forms and let your recipients complete them from any device. Publish forms online or share them via a direct link to capture data and signatures without chasing people down.
Track and store documents
Get real-time visibility into the signing process and keep track of all your documents in one place. Your files are stored in secure cloud storage, so you can access them anytime and anywhere.
Share & collaborate
Need more eyes on a document before sending? Share it with the team to edit or highlight content, redact sensitive information, leave feedback, and exchange comments.
Maintain security & compliance
Collect signatures in compliance with ESIGN, UETA, eIDAS, and GDPR. Protect your documents with a password, request additional signer authentication, set document expiration dates, and more.
How to send a document for signature?
Upload
Upload your document to pdfFiller and click E-sign.
Add recipients
Choose who needs to sign and add as many recipients as you need.
Prepare
Drag and drop fillable fields on your document and assign them to specific recipients.
Finalize & send
Review your recipients, customize the signing order, set reminders, and hit Send.
Who needs this?
Explore how professionals use pdfFiller to get documents signed.
Sales
Quickly edit contracts, add eSignatures, and send them to clients or vendors for signing without leaving pdfFiller. Track who has signed and who still needs to take action, keeping your business running smoothly.
-
Service agreements
-
Vendor contracts
-
Non-disclosure agreements (NDAs)
-
Purchase orders
Human Resources
Create fillable PDF forms for offer letters, employment contracts, and onboarding documents. Let new hires complete and sign them from any device, making the onboarding process accessible and hassle-free for everyone.
-
Offer letters
-
Employment contracts
-
Non-compete agreements
-
Benefits enrollment forms
Legal
Share legal documents with your team for review or editing before sending them for signing. Speed up agreement negotiations by allowing all parties to share feedback and make quick edits without endless email chains.
-
Contracts and agreements
-
Power of attorney forms
-
Affidavits
-
Settlement agreements
Real Estate
Edit property agreements, add signature fields, and send them to buyers, sellers, or agents for signing. Send documents to a single recipient or an entire group, and track the signing process in real time to ensure timely closings.
-
Purchase agreements
-
Lease contracts
-
Property disclosure forms
-
Inspection reports
Education
Create fillable forms for permission slips, enrollment documents, or policy acknowledgments. Allow parents, students, or staff to complete and sign them from any device. Keep track of all signed documents in one secure place for easy access and compliance.
-
Permission slips
-
Enrollment forms
-
Scholarship applications
-
Teacher contracts
Finance
Edit financial agreements, add eSignatures, and send them to clients or stakeholders for signing. Allow clients to complete and sign online digital forms from anywhere to simplify loan applications, account openings, and authorizations.
-
Loan agreements
-
Investment contracts
-
Financial statements
-
Payment authorizations
Why sign documents with pdfFiller?
Ease of use
Users appreciate pdfFiller's intuitive interface and the ability to manage documents from anywhere without clunky desktop software.
More than eSignature
pdfFiller is a complete solution that offers PDF editing, eSignature, file storage, and collaboration under one roof.
For individuals and teams
Whether you work solo or with a team, pdfFiller equips you with all the tools to handle your daily document tasks.
pdfFiller scores top ratings on review platforms
it is ok. little pricey. when filling in the spaces on the schedule A and O, the spaces need to be like the main 990 form (not have to place the cursor for the text
easy to use and reasonably priced. The only difficulty I had was finding how to get back to the template once I'd done one 1099. There is probably a way to keep my company info for each subsequent form but I didn't find it. I only had a few 1099's so this worked great and will want to use it next year.
Home Care case Manager adapting documents for a special case, could not have done it without this service, HIPAA compliance a must, PDFfiller making my charting possible!! Thank you!
It has been a positive experience, no issues, everything ran smooth from start to finish. I would like to learn more about PDFfiller. I am looking forward to attending a webinar
User friendly
The interface is fairly easy to use, and there's a wide range of things to do with your document once your are finished. It's a bit pricey, but for the limited things I've needed so far, PDFFiller has been able to deliver.
Help Appreciated :)
Well, I tell you the truth. I am not an easier learning with software and subscriptions. I have a few such as fileinvite taxdome... but this PDFfiller with the customer service I have received from Dee just not, along with the two other I spoke with has been outstanding. Dee took the time I needed and is very well knowledgeable about how to navigate this system. I am super glad i was helped by Dee... Even though I am a slow learner, and I might need to chat in the future, I appreciate the time and walk through I was provided, I have not hard this customer service before.
Watch pdfFiller eSignatures in action
Check out a quick video tutorial that shows how to create and place your signature or send a document for signing.
What businesses achieve with pdfFiller
Discover how you can benefit too.
How to do a handwritten signature online?
You can add your handwritten signature online in 3 simple steps: Go to a handwritten signature generator and upload your file. Create your signature by drawing, typing, or uploading an image of your wet signature. Add your signature to the document and complete the signing process.
Do online signatures need to be notarized?
In the U.S., the laws and regulations for notarizing electronic signatures vary by state, with some states requiring specific technology or methods for notarizing electronic signatures. It is important to consult with a legal professional to ensure compliance with all applicable laws and regulations.